Executive Assistant to CEO

Placements24; Stellenbosch; On-site; ZAR 600,000 - 1,000,000; Full time

Job summary

Placements24 is seeking an experienced Executive Assistant to provide direct support to the CEO in Stellenbosch, Western Cape. The role focuses on high-level calendar management, travel coordination, confidential correspondence, and preparation of reports and presentations for executive decision-making.

You will act as the primary liaison for internal and external stakeholders, coordinate board meetings and events, and maintain meticulous filing systems.

Qualifications

• 8+ years as an Executive Assistant supporting C-level executives.
• Proven track record managing complex international travel and schedules.
• Expertise in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Outstanding organizational and time-management skills with attention to detail.
• Excellent written and spoken English and discretion.
• Proactive, resourceful, and able to work with minimal supervision.
• Experience in event planning and project coordination is advantageous.
• Role requires office-based work from Stellenbosch, Western Cape.

Responsibilities

• Manage the CEO's complex calendar, including scheduling meetings, appointments, and travel.
• Prepare and edit highly confidential correspondence, reports, and presentations.
• Act as the primary point of contact for internal and external stakeholders interacting with the CEO.
• Coordinate logistics for board meetings, executive retreats, and company-wide events.
• Conduct research and compile information for the CEO's review and decision-making.
• Oversee travel arrangements, including booking flights, accommodation, and visas.
• Manage the CEO's expense reports and assist with budget tracking.
• Maintain organized and secure filing systems for sensitive documents.
• Anticipate the needs of the CEO and proactively address potential issues.
• Facilitate smooth communication and information flow between the CEO and other departments.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Discretion & confidentiality

English communication

Tools

MS Office Suite

Job description

About the Role

Our client, a prominent and innovative company headquartered in the scenic town of Stellenbosch, Western Cape, is seeking a highly competent and discreet Executive Assistant to provide direct support to their Chief Executive Officer (CEO). This role requires a dedicated professional with exceptional organizational skills, the ability to anticipate needs, and a commitment to maintaining the highest standards of confidentiality and efficiency. The position is office-based, placing the successful candidate at the heart of executive operations and strategic decision-making within a dynamic corporate environment.

Key Responsibilities

• Manage the CEO's complex calendar, including scheduling meetings, appointments, and travel.
• Prepare and edit highly confidential correspondence, reports, and presentations.
• Act as the primary point of contact for internal and external stakeholders interacting with the CEO.
• Coordinate logistics for board meetings, executive retreats, and company-wide events.
• Conduct research and compile information for the CEO's review and decision-making.
• Oversee travel arrangements, including booking flights, accommodation, and visas.
• Manage the CEO's expense reports and assist with budget tracking.
• Maintain organized and secure filing systems for sensitive documents.
• Anticipate the needs of the CEO and proactively address potential issues.
• Facilitate smooth communication and information flow between the CEO and other departments.

Requirements

• A minimum of 8 years of experience as an Executive Assistant supporting C-level executives.
• Proven experience managing complex international travel and executive schedules.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Superior organizational and time management skills with meticulous attention to detail.
• Outstanding written and verbal communication skills in English.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
• Experience in event planning and project coordination is advantageous.
• Must be willing and able to work from the office in Stellenbosch, Western Cape.

Benefits

Our client offers a competitive salary, comprehensive benefits package, and opportunities for professional development. This role provides direct exposure to executive leadership and strategic initiatives. Employees will enjoy working in a stimulating environment within the beautiful Stellenbosch, Western Cape region. Our client is committed to fostering a culture of excellence and providing a rewarding career path for dedicated professionals.