Executive Assistant to CEO

Placements24; Johannesburg; Ibrido; ZAR 360.000 - 600.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid work model

Private health coverage

Pension plan

Generous annual leave

Prime office location

Descrizione del lavoro

Placements24 in Johannesburg, Gauteng, is seeking an Executive Assistant to support a CEO in a hybrid role. You will manage calendars, coordinate travel, prepare confidential documents, and act as the primary liaison for the CEO’s office.

The role requires exceptional organizational and communication skills, discretion, and the ability to anticipate needs. Hybrid work offers flexibility with a central Johannesburg office and remote work options.

Competenze

• Proven experience supporting C-level executives or senior management.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities; multitasking with ease.
• High level of discretion, confidentiality and professionalism.
• Ability to anticipate needs and take initiative with minimal supervision.
• Experience coordinating complex travel arrangements.

Mansioni

• Manage the CEO's calendar, meetings, and travel with meticulous attention to detail.
• Prepare and edit correspondence, reports, and presentations for the CEO.
• Screen and prioritize communications across emails, calls, and mail.
• Coordinate domestic and international travel logistics and itineraries.
• Prepare materials for board and executive committee meetings.
• Liaise with internal and external stakeholders to foster relationships.
• Handle expense reporting and maintain the CEO's office budget.
• Conduct research and prepare summaries as requested by the CEO.

Conoscenze

Executive support

Organizational skills

Communication

Discretion

Initiative

Formazione

Degree or relevant qualification

Strumenti

Microsoft Office Suite

Virtual collaboration tools

Descrizione del lavoro

About the Role

Our client, a leading corporation in Johannesburg, Gauteng , is seeking a highly organized, proactive, and discreet Executive Assistant to support their Chief Executive Officer (CEO). This pivotal role requires exceptional administrative, organizational, and communication skills, coupled with the ability to manage complex schedules and anticipate needs. The successful candidate will serve as the primary point of contact for the CEO's office, ensuring smooth operations and efficient workflow. This position offers a hybrid work model, providing a flexible balance between working remotely and in our central Johannesburg office, allowing for both focused work and essential face-to-face collaboration. This is a fantastic opportunity to work at the heart of a major business hub in Gauteng .

Key Responsibilities

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses.
• Coordinate domestic and international travel logistics, including flights, accommodation, and itineraries.
• Organize and prepare materials for board meetings, executive committee meetings, and other key engagements.
• Act as a liaison between the CEO and internal/external stakeholders, fostering positive relationships.
• Manage confidential information with the utmost discretion and integrity.
• Handle expense reporting and manage the CEO's office budget.
• Conduct research and prepare summaries on various topics as requested by the CEO.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role, preferably supporting C-level executives.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• High level of discretion, confidentiality, and professionalism.
• Ability to anticipate needs and take initiative with minimal supervision.
• Experience in coordinating complex travel arrangements.
• A degree or relevant tertiary qualification is an advantage.

Benefits

• Competitive annual salary of ZAR .
• Hybrid work arrangement for optimal work-life balance.
• Opportunity to work closely with the CEO of a prominent company.
• Comprehensive medical and dental coverage.
• Pension fund contribution.
• Generous annual leave.
• Prime office location in Johannesburg .