C-Suite Executive Personal Assistant

The Recruitment Council; Gauteng; Hybrid; ZAR 320,000 - 520,000; Full time

Benefits offered by this job

Hybrid work

Medical and wellness benefits

Professional development

Bonus structure

Job summary

The Recruitment Council in Soweto is seeking a highly organized Personal Assistant to support a senior executive. The role offers a hybrid work model with in-office and remote elements, handling complex schedules, travel arrangements, and confidential correspondence to ensure efficient leadership operations.

With at least five years in PA/EA roles, you will deliver professional admin support, prepare reports and presentations, and coordinate with board members and partners to enable outstanding

Qualifications

• Minimum 5 years experience as Personal Assistant or Executive Assistant supporting senior executives.
• Strong background in corporate environments or financial services.
• Advanced MS Office skills and calendar management experience.
• Discrete handling of confidential information and professional communication.
• Proactive, team oriented and able to learn quickly.

Responsibilities

• Manage the executive's complex diary, scheduling and appointments.
• Screen emails, calls and stakeholder correspondence; prioritise tasks.
• Prepare agendas, decks and minutes for meetings; take accurate notes.
• Arrange international travel with itineraries and visas; manage expenses.
• Maintain confidential documents and liaise with internal/external stakeholders.

Skills

Diary management

Executive support

MS Office

English communication

Confidentiality

Education

Business Administration

Office Management

Related field qualification

Tools

Microsoft Office Suite

Calendar management software

Email management tools

Job description

122 C Suite Executive Personal Assistant jobs in Sandton

The Opportunity

This role lets you step up your career by supporting the Managing Director directly. You will enjoy great team support while ensuring the executive office runs smoothly daily. Your organized approach will boost business efficiency and help leadership deliver outstanding client results.

Job Description

• Manage and organize the Managing Director's daily diary and corporate appointments.
• Screen and prioritize incoming emails, executive calls, and key stakeholder correspondence.
• Prepare clear meeting agendas, presentation decks, and accurate minutes of meetings.
• Book local and international travel arrangements along with detailed, error-free itineraries.
• Welcome corporate visitors and serve as the professional first point of executive contact.
• Track action items from executive meetings to ensure deadlines are met on time.
• Handle executive expense claims and maintain organized, confidential digital office files.

What You Need to Apply

• At least five years of experience supporting C-suite executives or senior directors.
• Solid background working within corporate environments or the financial services sector.
• Advanced computer skills in Microsoft Office, especially Outlook, Word, Excel, and PowerPoint.
• Relevant diploma, degree, or certified training in executive administration is an advantage.
• Clear, professional verbal and written English communication skills for corporate client interactions
• Strong problem‑solving ability, high emotional intelligence, and respect for absolute confidentiality.
• A positive attitude, willingness to learn, and commitment to being a supportive team player.

Minimum Requirements

• Must have a minimum of 5 - 10 years experience as a Personal Assistant | Executive Personal Assistant
• Grade 12 | Relevant tertiary qualification will be beneficial
• Strong experience supporting a senior Executive | CEO | MD, including complex diary management, travel bookings and executive logistics
• Highly proactive, organised and resilient, with the ability to work under pressure, take initiative and manage changing priorities
• Valid Driver's License and own Transport required
• Contactable references and payslips required

Salary Structure

• Market related salary | negotiable based on experience

Duties & Responsibilities

• Follow up on instructions, reports, actions, and feedback from managers as requested by the MD/COO
• Take minutes for executive meetings, including EXCOM and OPSCO meetings
• Arrange international travel, including visas, air tickets, itineraries, forex, and accommodation
• Prepares professional presentations for internal and external meetings, ensuring content is well-structured, visually appealing, and aligned with corporate branding and communication standards
• Maintain and organize executive documentation, reports, contracts, and legal records
• Manage catering and hosting of company guests, including hotel accommodation and transport
• Assist with documentation, reports, minutes, general correspondence, and communications
• Administer credit card reconciliations and ensuring accuracy in financial records
• Administer expense claims, including verification and submission for approval
• Allocate company groceries as needed to maintain office supplies for the executive kitchen
• Delivering documents as required to support business operations
• Assist Management with any ad hoc projects/ requests at all times
• Stakeholder engagement: Liaising with board members, senior clients, or external partners
• Crisis management: Ability to handle urgent executive requests and manage disruptions effectively

About the Role

Our client is seeking a highly motivated and resourceful Personal Assistant to provide dedicated support to a senior executive in Soweto. This role demands exceptional organizational skills, discretion, and the ability to manage a wide array of personal and professional tasks efficiently. You will be responsible for managing schedules, coordinating travel, handling correspondence, and providing general administrative support to ensure the executive's productivity and effectiveness. This hybrid position offers a unique blend of in-office engagement and remote flexibility, ideal for an adaptable professional committed to excellence.

Key Responsibilities

• Manage and organize the executive's complex calendar, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Screen and prioritize incoming communications, responding on behalf of the executive when appropriate.
• Prepare reports, presentations, and correspondence with accuracy and professionalism.
• Handle personal errands and tasks as requested, maintaining strict confidentiality.
• Liaise with internal and external stakeholders on behalf of the executive.

Requirements

• Proven experience as a Personal Assistant or Executive Assistant.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite and calendar management software.
• Discretion and ability to handle confidential information.
• Strong communication and interpersonal skills.

Benefits

• Competitive salary and performance-based bonus structure.
• Hybrid work arrangement offering flexibility.
• Comprehensive medical and wellness benefits.
• Opportunities for professional development.
• A challenging yet rewarding role supporting executive leadership in Soweto.

Personal Assistant to the Group Chairman

• Manage the Chairmans diary, meetings, appointments, travel arrangements, and correspondence.
• Coordinate activities and administrative requirements across multiple businesses and investments.
• Handle personal appointments, household matters, family arrangements, and private commitments.
• Liaise with executives, business partners, service providers, and other stakeholders.
• Coordinate travel and accommodation
• Prepare reports, presentations, correspondence, and meeting documentation.
• Track deadlines, follow up on outstanding matters and ensure timely execution.
• Maintain professionalism and confidentiality when handling business and personal information.
• Provide flexible, proactive support in a fast-paced environment.
• Minimum 5 years experience as a Personal Assistant, Executive Assistant or in a similar role supporting senior executives.
• Relevant qualification in Business Administration, Office Management, or a related field advantageous.
• Proven ability to manage complex diaries and multiple competing priorities.
• Excellent communication, organisational and problem-solving skills.
• Strong proficiency in Microsoft Office.
• Valid drivers licence and reliable transport.
• Flexibility to accommodate occasional after-hours requirements.

Minimum Requirements

• Minimum 5 years experience as a Personal Assistant, Executive Assistant or in a similar role supporting senior executives.
• Relevant qualification in Business Administration, Office Management, or a related field advantageous.
• Proven ability to manage complex diaries and multiple competing priorities.
• Excellent communication, organisational and problem-solving skills.
• Strong proficiency in Microsoft Office.
• Valid drivers licence and reliable transport.
• Flexibility to accommodate occasional after-hours requirements.

Ideal Candidate

• Professional and trustworthy: Demonstrates integrity, accountability, and sound judgement.
• Proactive and resourceful: Anticipates needs and takes initiative without constant supervision.
• Highly organised: Can manage multiple business and personal responsibilities simultaneously.
• Emotionally intelligent: Handles sensitive situations with maturity, professionalism, and tact.
• Adaptable and dependable: Comfortable working in a demanding and ever‑changing environment.