Executive Administrative Assistant to the CEO

Placements24; Midrand; Hybrid; ZAR 420,000 - 680,000; Full time

Job summary

Placements24 is seeking an Executive Administrative Assistant to provide comprehensive support to the CEO in Midrand. The role requires a proactive individual with strong organizational and communication skills, capable of handling confidential information and coordinating complex travel.

You will manage calendars, screen communications, prepare documents, and arrange high‑level meetings. A tertiary qualification in Administration or Business is advantageous, with 5–7 years of relevant

Qualifications

• Minimum 5–7 years of proven experience as an Executive Administrative Assistant, preferably supporting C‑level executives.
• Excellent organizational and time management skills in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Strong written and verbal English communication skills.
• High level of discretion, integrity and professionalism with sensitive information.
• Ability to work independently and within a team, showing initiative and problem‑solving abilities.

Responsibilities

• Manage and maintain the CEO's calendar with meetings, travel, and appointments.
• Screen and prioritize communications; respond on behalf of the CEO when appropriate.
• Prepare and edit correspondence, reports, and presentations with accuracy.
• Coordinate executive meetings: agendas, minutes, and follow‑ups.
• Handle confidential information with discretion and integrity.
• Arrange domestic and international travel logistics and logistics planning.
• Conduct research and compile data as required for the CEO.
• Maintain an organized executive office and liaise with other departments.

Skills

Calendar management

Communication

Discretion

Microsoft Office

Travel coordination

Time management

Education

Administration/Business qualification

Tools

Outlook

Excel

PowerPoint

Word

Job description

About the Role

Our client, a dynamic and rapidly growing enterprise operating within the bustling economic hub of Midrand, Gauteng , is seeking to appoint a highly proficient and impeccably organized Executive Administrative Assistant. This pivotal role offers a unique opportunity to provide comprehensive support to the Chief Executive Officer (CEO), acting as a gatekeeper and facilitator to ensure the smooth and efficient operation of the executive office. The ideal candidate will possess a sophisticated understanding of corporate dynamics, exceptional communication skills, and an unwavering commitment to discretion and professionalism. This position is integral to the executive leadership team, requiring a proactive and adaptable individual capable of managing diverse administrative tasks with precision and grace. We are looking for a candidate who thrives in a fast-paced environment and is eager to contribute to the strategic success of the organization based in the heart of Gauteng .

Key Responsibilities

• Manage and maintain the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications, and responding on behalf of the CEO when appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Coordinate and organize executive meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are completed.
• Handle confidential information with the utmost discretion and integrity.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, ensuring all logistics are seamless.
• Conduct research and compile data as required by the CEO.
• Manage office supplies and maintain an organized and efficient executive office environment.
• Liaise with other departments and external parties to gather information and facilitate the CEO's objectives.
• Anticipate needs and proactively address potential issues to ensure the CEO's time is utilized effectively.

Requirements

• A minimum of 5-7 years of proven experience as an Executive Administrative Assistant, preferably supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a demanding environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
• Excellent written and verbal communication skills, with a strong command of English.
• High level of discretion, integrity, and professionalism in handling sensitive information.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving capabilities.
• Experience in coordinating complex travel arrangements.
• A tertiary qualification in Administration, Business Management, or a related field is advantageous.
• Residency or eligibility to work in South Africa .
• Familiarity with the business landscape of Midrand and surrounding Gauteng areas is a plus.

Benefits

• Competitive annual salary package.
• Comprehensive medical aid and retirement fund contributions.
• Opportunities for professional development and continuous learning.
• Access to exclusive company events and networking opportunities.
• A supportive and collaborative work environment where your contributions are valued.
• Potential for hybrid work arrangement offering flexibility.
• Involvement in high-level strategic discussions and initiatives.