Executive Pa

Pillangó Placements; South Africa; Hybrid; ZAR 420,000 - 660,000; Full time

Job summary

Pillangó Placements is assisting in recruiting an Executive Assistant to support the Director of Operations in Vereeniging, Gauteng. This hybrid role combines in-office coordination with remote flexibility for a senior-level EA.

The successful candidate will manage complex schedules, travel logistics, and confidential communications while acting as a trusted liaison to internal and external stakeholders. Strong discretion and autonomy are essential.

Qualifications

• Substantial experience as an Executive Assistant.
• Outstanding organizational and time-management skills.
• Proficiency in Microsoft Office Suite and calendar management.
• Excellent written and verbal communication with strong business acumen.
• High level of professionalism, discretion and integrity.
• Ability to work independently, anticipate needs and solve problems.
• Experience coordinating complex travel and managing executive expenses.

Responsibilities

• Manage the Director of Operations' calendar, meetings, and travel arrangements.
• Prepare, review, and edit correspondence, reports, and presentations for the Director.
• Coordinate domestic and international travel logistics, including flights and accommodation.
• Screen and prioritize incoming communications via email, phone, and other channels.
• Assist in preparing and distributing materials for operational leadership meetings.
• Handle confidential information with discretion and professionalism.
• Research and compile data to support strategic initiatives and decisions.
• Manage office supplies and administrative needs for the Director's office.
• Act as primary point of contact for the Director of Operations.
• Provide general administrative support including filing and expense reports.

Skills

Executive Assistant experience

Organizational skills

Time management

Microsoft Office

Calendar management

Communication skills

Discretion

Education

Tertiary qualification

Tools

Microsoft Office Suite

Calendar management tools

Job description

Executive Assistant to Director of Operations

About the Role Our client, a significant industrial manufacturing company based in Vereeniging, Gauteng, is seeking a highly competent and proactive Executive Assistant to provide direct support to the Director of Operations. This critical role involves managing complex executive functions, ensuring the smooth coordination of departmental activities, and acting as a key liaison between the Director and internal/external stakeholders. The successful candidate will possess exceptional organizational skills, discretion, and the ability to anticipate needs and manage priorities effectively in a fast-paced environment. This hybrid position offers a blend of essential in-office collaboration and remote flexibility, aligning with modern professional expectations and supporting the operational excellence of our client in Vereeniging, Gauteng.

Key Responsibilities

• Manage the Director of Operations' calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare, review, and edit correspondence, reports, presentations, and other documents for the Director.
• Coordinate domestic and international travel logistics, including booking flights, accommodation, and ground transportation.
• Screen and prioritize incoming communications, managing correspondence via email, phone, and other channels.
• Assist in the preparation and distribution of materials for operational leadership meetings.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Conduct research and compile data to support strategic initiatives and operational decisions.
• Manage office supplies and administrative needs for the Director's office.
• Act as a primary point of contact for the Director of Operations, representing their office effectively.
• Provide general administrative support, including filing, organizing records, and managing expense reports.

Requirements

• Substantial experience as an Executive Assistant, preferably supporting senior leadership in an operations or industrial setting.
• Outstanding organizational and time-management skills, with a demonstrated ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools.
• Excellent written and verbal communication skills, with strong business acumen.
• High level of professionalism, discretion, and integrity.
• Ability to work independently, anticipate needs, and proactively solve problems.
• Experience in coordinating complex travel arrangements and managing executive expenses.
• Familiarity with the manufacturing or industrial sector is a significant advantage.
• Comfortable working a hybrid schedule, commuting to Vereeniging, Gauteng as required.
• A relevant tertiary qualification is highly desirable.

Benefits

• Competitive salary package commensurate with extensive experience.
• Hybrid work arrangement offering a blend of office and remote work flexibility.
• Opportunity to support a key executive in a leading industrial firm in Vereeniging, Gauteng.
• Comprehensive health and wellness benefits, including medical aid and life insurance.
• Professional development opportunities and potential for career advancement.
• A dynamic and challenging work environment focused on operational excellence.