Executive Assistant to the Director

Placements24; Midrand; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical aid

Retirement fund

Job summary

Placements24 in Midrand is seeking an Executive Assistant to provide comprehensive support to the Director, managing complex schedules, travel, and confidential matters. The role requires meticulous organisation, strong communication, and discretion in a fast-paced environment.

You will prepare reports and presentations, liaise with internal and external stakeholders, support events, and help ensure smooth daily operations.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Excellent command of English, written and spoken.
• Ability to manage confidential information with discretion.

Responsibilities

• Manage and maintain the Director's complex calendar and travel arrangements with meticulous attention to detail.
• Prepare and edit correspondence, reports, and presentations for Senior Leadership.
• Coordinate domestic and international travel logistics including flights and visas.
• Screen and prioritise incoming communications and respond appropriately.
• Organise events, conferences, and team-building activities.
• Conduct research and compile data for projects and presentations.
• Process expense reports and assist with departmental budgeting.
• Serve as primary contact between Director and stakeholders.
• Maintain confidential files and records with high security and organisation.
• Provide general administrative support as needed.

Skills

Multitasking

Communication skills

Calendar management

Travel coordination

Discretion

Interpersonal skills

Education

Relevant tertiary qualification

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a dynamic and rapidly growing organisation based in the bustling commercial hub of Midrand , is seeking a highly organised and proactive Executive Assistant to provide comprehensive support to their Director. This is a pivotal role within the administrative department, offering a unique opportunity to work closely with senior leadership and gain invaluable experience. The ideal candidate will be a master of multitasking, possess impeccable communication skills, and maintain the highest levels of professionalism and discretion. You will be an integral part of the team, ensuring the smooth day-to-day operations and facilitating efficient workflow for the Director. This position demands a forward-thinking individual who can anticipate needs and manage complex schedules with precision. Our client prides itself on fostering a collaborative and innovative work environment, and this role is central to maintaining that ethos.

Key Responsibilities

• Manage and maintain the Director's complex and dynamic calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation.
• Coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
• Screen and prioritise incoming communications, including emails, phone calls, and mail, ensuring prompt and appropriate responses.
• Organise and manage company events, conferences, and team-building activities.
• Conduct research and compile data as required for various projects and presentations.
• Process expense reports and manage departmental budgets in line with company policies.
• Serve as a primary point of contact between the Director and internal/external stakeholders.
• Maintain confidential files and records with utmost security and organisation.
• Provide general administrative support, including filing, photocopying, and managing office supplies.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role, preferably supporting senior management.
• Excellent command of the English language, both written and spoken.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving capabilities.
• A meticulous eye for detail and a commitment to accuracy.
• Experience in calendar management and travel coordination is essential.
• A relevant tertiary qualification will be advantageous.

Benefits

Our client offers a competitive remuneration package, commensurate with experience and qualifications. Employees will have access to professional development opportunities, a supportive and engaging work environment, and the chance to contribute to a leading organisation in Midrand . This role offers a hybrid working arrangement, blending the benefits of office collaboration with the flexibility of remote work. Further details regarding specific benefits, including medical aid and retirement fund contributions, will be discussed during the interview process.