Executive Assistant to Director of Operations

Placements24; Vereeniging; Hybrid; ZAR 420,000 - 620,000; Full time

Benefits offered by this job

Medical aid

Life insurance

Professional development opportunities

Hybrid work arrangement

Job summary

Placements24 is seeking an Executive Assistant to support the Director of Operations in Vereeniging, Gauteng. The role blends in-office collaboration with remote flexibility, handling complex scheduling, travel, and communications for senior leadership.

You will coordinate meetings, prepare materials, and manage sensitive information with professionalism. The ideal candidate has substantial EA experience, exceptional organizational skills, and excels in a fast-paced industrial setting.

Qualifications

• Substantial experience as an Executive Assistant supporting senior leadership.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience in a hybrid work environment is beneficial.

Responsibilities

• Manage the Director of Operations' calendar, meetings, travel and appointments with meticulous detail.
• Prepare, review, and edit correspondence, reports, and presentations for the Director.
• Coordinate domestic and international travel logistics and expenses.
• Screen and prioritize incoming communications for the Director across channels.
• Support leadership meetings with materials and minute-taking as required.
• Represent the Director of Operations professionally to internal and external stakeholders.
• Conduct research and compile data to support strategic decisions.

Skills

Calendar management

Executive support

Discretion & integrity

Communication skills

Organizational skills

Education

Relevant tertiary qualification

Tools

Microsoft Office Suite

Calendar management tools

Job description

About the Role

Our client, a significant industrial manufacturing company based in Vereeniging, Gauteng , is seeking a highly competent and proactive Executive Assistant to provide direct support to the Director of Operations. This critical role involves managing complex executive functions, ensuring the smooth coordination of departmental activities, and acting as a key liaison between the Director and internal/external stakeholders. The successful candidate will possess exceptional organizational skills, discretion, and the ability to anticipate needs and manage priorities effectively in a fast-paced environment. This hybrid position offers a blend of essential in-office collaboration and remote flexibility, aligning with modern professional expectations and supporting the operational excellence of our client in Vereeniging, Gauteng .

Key Responsibilities

• Manage the Director of Operations' calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare, review, and edit correspondence, reports, presentations, and other documents for the Director.
• Coordinate domestic and international travel logistics, including booking flights, accommodation, and ground transportation.
• Screen and prioritize incoming communications, managing correspondence via email, phone, and other channels.
• Assist in the preparation and distribution of materials for operational leadership meetings.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Conduct research and compile data to support strategic initiatives and operational decisions.
• Manage office supplies and administrative needs for the Director's office.
• Act as a primary point of contact for the Director of Operations, representing their office effectively.
• Provide general administrative support, including filing, organizing records, and managing expense reports.

Requirements

• Substantial experience as an Executive Assistant, preferably supporting senior leadership in an operations or industrial setting.
• Outstanding organizational and time-management skills, with a demonstrated ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools.
• Excellent written and verbal communication skills, with strong business acumen.
• High level of professionalism, discretion, and integrity.
• Ability to work independently, anticipate needs, and proactively solve problems.
• Experience in coordinating complex travel arrangements and managing executive expenses.
• Familiarity with the manufacturing or industrial sector is a significant advantage.
• Comfortable working a hybrid schedule, commuting to Vereeniging, Gauteng as required.
• A relevant tertiary qualification is highly desirable.

Benefits

• Competitive salary package commensurate with extensive experience.
• Hybrid work arrangement offering a blend of office and remote work flexibility.
• Opportunity to support a key executive in a leading industrial firm in Vereeniging, Gauteng .
• Comprehensive health and wellness benefits, including medical aid and life insurance.
• Professional development opportunities and potential for career advancement.
• A dynamic and challenging work environment focused on operational excellence.