Administrative Executive Assistant

Placements24; Mtubatuba Local Municipality; Híbrido; ZAR 180.000 - 360.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work model

Professional development opportunities

Supportive team environment

Descripción de la vacante

Placements24 is seeking an Administrative Executive Assistant to support senior management in Richards Bay, KwaZulu-Natal. This hybrid role combines office collaboration with remote work, requiring exceptional communication, organization, and proactive problem-solving.

You will handle calendars, travel, correspondence, and executive-level tasks in a dynamic industrial hub. The ideal candidate demonstrates discretion, initiative, and the ability to anticipate needs, ensuring the executive team

Formación

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting high-level executives.
• Outstanding organizational and time-management abilities with a track record of prioritizing effectively.
• Advanced proficiency with Microsoft Office Suite and modern office technologies.
• Excellent written and verbal communication with high professionalism.
• Discretion and tact in handling confidential information; ability to maintain confidentiality.

Responsabilidades

• Manage and coordinate complex executive calendars, including meetings, appointments, and travel across time zones.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Serve as primary contact for internal and external stakeholders; screen calls and manage emails.
• Organize logistics for meetings and events, both in-person and virtual.
• Handle confidential information with discretion and security.
• Manage travel arrangements, including flights, accommodation, ground transportation, and expense reports.
• Maintain organized filing systems and ensure efficient information retrieval.
• Conduct research and compile data for executive projects and decision-making.
• Assist with ad-hoc administrative tasks to support the executive team in Richards Bay, KwaZulu-Natal.

Conocimientos

Executive support

Organizational skills

Time management

Communication skills

Discretion

Initiative

Travel itineraries

Expense reporting

Hybrid work

Herramientas

Microsoft Office

Descripción del empleo

About the Role

Our client is seeking a highly competent and adaptable Administrative Executive Assistant to support senior management in their bustling Richards Bay, KwaZulu-Natal operations. This is a critical role requiring a blend of proactive support, meticulous organization, and professional poise. The successful candidate will manage complex scheduling, facilitate seamless communication, and handle a variety of administrative tasks to ensure the executive team can operate at peak efficiency. This hybrid position offers the best of both worlds: the collaborative energy of the office and the flexibility of remote work. We are looking for an individual who possesses exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and proactively solve problems. This is an outstanding opportunity to be an indispensable part of a key industrial hub, contributing to significant business outcomes.

Key Responsibilities

• Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements across different time zones.
• Prepare and edit correspondence, reports, presentations, and other important documents.
• Serve as the primary point of contact for internal and external stakeholders, screening calls and managing email communications.
• Organize and oversee logistics for meetings and events, both in-person and virtual.
• Handle confidential information with the utmost discretion and security.
• Manage travel arrangements, including flights, accommodation, and ground transportation, and process expense reports.
• Maintain organized filing systems and ensure efficient information retrieval.
• Conduct research and compile data for executive projects and decision-making.
• Assist with ad-hoc administrative tasks as required to support the executive team in Richards Bay, KwaZulu-Natal.

Requirements

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting high-level executives.
• Exceptional organizational and time management skills, with a proven ability to prioritize effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with modern office technologies.
• Excellent written and verbal communication skills, with a high degree of professionalism.
• Discretion and tact in handling confidential and sensitive information.
• Ability to work independently, anticipate needs, and take initiative.
• Experience managing complex travel itineraries and expense reporting.
• Adaptability to a hybrid work environment.
• Familiarity with the industrial or maritime sector in Richards Bay is a plus.

Benefits

• Competitive salary package based on qualifications and experience.
• Hybrid work model offering a balance of office and remote flexibility.
• Exposure to key operations within a significant industrial area.
• Opportunities for professional growth and development.
• A dynamic and supportive work environment.