Executive Office Administrator

Placements24; Bloemfontein; Hybrid; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Fully remote work arrangement

Health, dental & vision insurance

Generous paid time off

Job summary

Placements24 is seeking a highly efficient Executive Office Administrator for a remote role supporting the client’s senior leadership in South Africa. The ideal candidate thrives in a fast-paced environment, anticipates needs, and manages complex administrative tasks from home with minimal supervision.

You will coordinate calendars, travel, documents, and communications; handle expense reports and invoices; maintain secure digital filing and confidentiality, while contributing to strategic

Qualifications

• Proven experience as an Executive Office Administrator, Executive Assistant, or similar senior admin role, preferably remote.
• Exceptional organizational skills with ability to manage multiple priorities.
• Advanced proficiency in MS Office and virtual collaboration tools.
• Outstanding written and verbal communication for remote professional interactions.
• Strong problem-solving, proactive, self-motivated work ethic.
• Ability to handle confidential information with integrity.
• Reliable internet connectivity and a dedicated home office.
• High school diploma required; Bachelor's degree or certification is a plus.
• Experience in financial services is advantageous.

Responsibilities

• Manage complex calendars, appointments, meetings, and travel for executives.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Act as primary contact for internal and external communications to the executive team.
• Coordinate logistics for virtual executive meetings, including agendas and follow-ups.
• Conduct research to support executive decision-making and special projects.
• Manage expense reports and invoices accurately and promptly.

Skills

Executive support

Organization

Communication

Discretion/Confidentiality

Problem solving

Remote work discipline

Education

High school diploma

Bachelor's degree or relevant certification (a plus)

Tools

Zoom

Microsoft Teams

Slack

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

About the Role

Our client, a forward-thinking financial services company, is seeking a highly efficient and proactive Executive Office Administrator to provide comprehensive remote support to its executive leadership team. This fully remote position is designed for an individual who thrives on organization, anticipates needs, and excels in managing complex administrative tasks without direct supervision. You will be instrumental in ensuring the smooth operation of the executive office, facilitating clear communication, and maintaining a high standard of professionalism. The ideal candidate is tech-savvy, possesses outstanding communication skills, and demonstrates exceptional problem-solving capabilities. This role offers the ultimate flexibility, allowing you to contribute significantly to a dynamic company from the comfort of your own home. We are seeking a dedicated professional who is committed to delivering excellence in a remote-first environment.

Key Responsibilities

• Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives, ensuring optimal time management.
• Prepare, edit, and proofread correspondence, reports, presentations, and other critical documents.
• Act as a primary point of contact for internal and external communications directed at the executive team.
• Coordinate logistics for virtual executive meetings, including agenda preparation and follow-up actions.
• Conduct research and compile information to support executive decision-making and special projects.
• Manage and process expense reports and invoices accurately and promptly.
• Maintain organized and secure digital filing systems for all executive-related documentation.
• Handle sensitive information with the utmost discretion and confidentiality.
• Anticipate executive needs and proactively address potential issues or opportunities.
• Provide general administrative support and assist with ad-hoc tasks as assigned.

Requirements

• Proven experience as an Executive Office Administrator, Executive Assistant, or in a similar senior administrative role, preferably in a remote capacity.
• Exceptional organizational skills and the ability to manage multiple priorities with precision.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Outstanding written and verbal communication skills, adapted for remote professional interactions.
• Strong problem-solving abilities and a proactive, self-motivated work ethic.
• Demonstrated ability to handle confidential information with integrity.
• Reliable internet connectivity and a dedicated home office environment.
• High school diploma required; Bachelor's degree or relevant professional certification is a plus.
• Experience within the financial services sector is advantageous.

Benefits

• Annual salary of ZAR .
• Fully remote work arrangement, offering maximum flexibility.
• Comprehensive health, dental, and vision insurance.
• Generous paid time off and public holidays.
• Opportunities for continued professional development and skill enhancement.
• A supportive and dynamic virtual work environment.