Remote Executive Administrator - Virtual Support Specialist

Placements24; George; Hybrid; ZAR 250,000 - 420,000; Full time

Benefits offered by this job

Remote work

Competitive pay

Professional development

Flexible schedule

Team support

Work-life balance

Job summary

Placements24 in South Africa is seeking a highly motivated Executive Administrator to support a team of executives remotely. The role offers full remote work from anywhere in South Africa, with a focus on proactive organization, clear communication, and reliable virtual collaboration.

You will manage calendars, prepare documents, handle communications, and coordinate travel virtually, while maintaining data systems and assisting with reports and presentations.

Qualifications

• Proven experience in an administrative support role, preferably supporting multiple executives.
• Exceptional organizational and time-management skills in a remote setting.
• Proficiency in virtual collaboration tools and cloud-based productivity suites.
• Excellent written and verbal communication for remote interaction.

Responsibilities

• Manage executive calendars, schedule virtual meetings, and coordinate travel for remote team members.
• Prepare and distribute agendas, minutes, and other essential documentation for virtual meetings.
• Handle incoming and outgoing communications, including emails and phone calls, with professionalism.
• Organize and maintain digital filing systems and databases with data integrity.
• Conduct online research and compile reports to support executive initiatives.
• Assist with the preparation of presentations and reports using various digital tools.
• Manage expense reports and reconcile corporate card statements remotely.
• Act as a liaison between executives and internal/external stakeholders.
• Support project management tasks and track progress on initiatives.
• Ensure smooth day-to-day operations for the executive team in a virtual environment.

Skills

Executive support

Calendar management

Virtual collaboration tools

Microsoft Office / G Suite

Written & verbal communication

Independent worker

Education

High school diploma or equivalent

Tertiary qualification an advantage

Tools

Zoom

Microsoft Teams

Slack

Google Workspace

Microsoft Office

Job description

About the Role

Our client is actively seeking a highly motivated and detail-oriented Executive Administrator to join their thriving team. This role is designed to be fully remote, offering the flexibility to work from anywhere within South Africa. You will provide essential administrative and organizational support to a team of executives, ensuring seamless operations and effective communication across departments. The ideal candidate possesses a proactive approach, exceptional multitasking abilities, and a strong understanding of virtual collaboration tools. This is an excellent opportunity to contribute your skills to a forward-thinking company that embraces remote work and values employee autonomy. We are looking for an individual who can manage diverse tasks efficiently, maintain a high standard of professionalism, and support our client's strategic objectives from a distance. Your contributions will be vital to our client's continued success and growth in the digital landscape.

Key Responsibilities

• Manage executive calendars, schedule virtual meetings, and coordinate complex travel arrangements for remote team members.
• Prepare and distribute agendas, minutes, and other essential documentation for virtual meetings.
• Handle incoming and outgoing communications, including emails and phone calls, with promptness and professionalism.
• Organize and maintain digital filing systems and databases, ensuring data integrity and accessibility.
• Conduct online research and compile reports to support executive initiatives.
• Assist with the preparation of presentations and reports using various digital tools.
• Manage expense reports and reconcile corporate credit card statements remotely.
• Act as a liaison between executives and internal/external stakeholders, fostering positive remote relationships.
• Support project management tasks and track progress on assigned initiatives.
• Ensure smooth day-to-day operations for the executive team, adapting to a virtual environment.

Requirements

• Proven experience in an administrative support role, preferably supporting multiple executives.
• Exceptional organizational and time-management skills, with a demonstrated ability to prioritize tasks effectively in a remote setting.
• Proficiency in virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and cloud-based productivity suites.
• Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent G Suite applications.
• Excellent written and verbal communication skills, adapted for remote interaction.
• Ability to work independently with minimal supervision, demonstrating proactivity and resourcefulness.
• A dedicated home office setup with a reliable internet connection is required.
• High school diploma or equivalent; a relevant tertiary qualification is an advantage.
• Experience supporting a remote team or in a remote-first organization is highly desirable.

Benefits

• Fully remote position offering work-from-home flexibility.
• Competitive remuneration package based on experience and qualifications.
• Opportunity to work with a progressive company that champions remote collaboration.
• Access to ongoing training and professional development resources.
• Be part of a supportive and innovative virtual team environment.
• Contribute to a company that values work-life balance and employee well-being.
• Career growth opportunities within a growing organization.