Personal Assistant to Director

Placements24; Klerksdorp; On-site; ZAR 300,000 - 600,000; Full time

Benefits offered by this job

Competitive salary

Senior leadership exposure

Professional development

Stable environment

Annual leave & bonuses

High-level operations exposure

Job summary

Placements24 is seeking a highly organized Personal Assistant to provide dedicated support to a Director in Klerksdorp, North West. The role focuses on calendar management, travel arrangements, correspondence, and confidential administration to ensure seamless daily operations.

You will handle scheduling, meetings, and briefing materials, while maintaining discretion and professional standards. The position requires an on-site presence in Klerksdorp and offers opportunities to work closely with

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant to senior management.
• Excellent organizational and time management abilities with high attention to detail.
• Strong written and verbal English communication, with discretion and professionalism.

Responsibilities

• Manage and maintain the Director's calendar and prioritise meetings.
• Arrange domestic and international travel, including flights and accommodation.
• Prepare agendas, take minutes, and follow up on actions from meetings.
• Screen emails, calls and mail; respond when appropriate.
• Draft and edit correspondence, reports and presentations with accuracy.
• Handle confidential information with integrity and discretion.
• Prepare briefing materials and conduct必要 research for meetings and events.
• Process expense reports and invoices related to the Director's activities.
• Liaise with internal and external stakeholders on behalf of the Director.
• Anticipate needs and proactively address potential issues.

Skills

Personal Assistant experience

Organizational skills

Time management

Communication skills

English proficiency

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client is seeking a highly organized, discreet, and proactive Personal Assistant to provide dedicated support to a Director in Klerksdorp, North West . This role requires exceptional administrative, organizational, and interpersonal skills, along with the ability to anticipate needs and manage priorities effectively. The successful candidate will be responsible for managing the Director's schedule, correspondence, travel arrangements, and other administrative tasks to ensure their time is optimized and their professional commitments are met seamlessly. We are looking for an individual who demonstrates a high level of professionalism, integrity, and efficiency. This is a critical role that requires absolute trustworthiness and a keen eye for detail. The position is office-based in Klerksdorp , requiring a strong on-site presence to effectively support the Director's daily activities.

Key Responsibilities

• Manage and maintain the Director's complex and often changing calendar, scheduling meetings and appointments efficiently.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Screen and prioritize incoming communications, including emails, calls, and mail, responding as appropriate.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Handle confidential information with the utmost discretion and maintain strict confidentiality.
• Conduct research and prepare briefing materials for meetings and events.
• Manage expense reports and process invoices related to the Director's activities.
• Liaise with internal and external stakeholders on behalf of the Director.
• Anticipate the Director's needs and proactively address potential issues.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior management.
• Exceptional organizational and time management skills, with a demonstrated ability to prioritize effectively.
• Excellent written and verbal communication skills, with a strong command of English.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• High level of discretion, professionalism, and trustworthiness.
• Ability to work under pressure and adapt to changing priorities.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• Proactive mindset with a keen eye for detail.
• Experience in travel coordination and expense management.
• Ability to work independently with minimal supervision.

Benefits

• Competitive salary package reflecting the senior nature of the role.
• Opportunity to work closely with senior leadership.
• Professional development and training opportunities.
• A stable and supportive work environment in Klerksdorp .
• Access to standard company benefits, including annual leave and potential performance bonuses.
• Exposure to high-level business operations and decision-making processes.