Personal Assistant to Director

Placements24; Pretoria; Hybrid; ZAR 250,000 - 420,000; Full time

Benefits offered by this job

Remote work

Health benefits

Professional development

Discretion in role

Competitive salary

Job summary

Placements24 is seeking a highly efficient Personal Assistant to provide dedicated support to a Director in Pretoria. The role demands exceptional organizational skills, proactive problem solving, and a high level of discretion to manage a demanding workload.

You will coordinate the Director's schedule, travel arrangements (domestic and international), and confidential communications, ensuring accuracy and timely delivery.

Qualifications

• Minimum of 4 years of experience as a Personal Assistant or Executive Assistant.
• Exceptional organizational and multitasking abilities with attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication with discretion and confidentiality.
• Experience in managing complex travel arrangements is essential.

Responsibilities

• Manage the Director's demanding schedule, including appointments, meetings, and travel.
• Screen emails and calls with discretion and handle confidential correspondence.
• Prepare documents, reports, and presentations with accuracy and company standards.
• Coordinate domestic and international travel logistics and itineraries.
• Maintain confidential records with secure accessibility and organization.
• Anticipate needs and address potential issues proactively.

Skills

Organizational skills

Multitasking

Communication

Discretion

Travel coordination

Time management

Tools

Microsoft Office

Job description

About the Role

Our client is looking for a highly efficient and discreet Personal Assistant to provide dedicated support to a Director in Pretoria . This is a critical role requiring exceptional organizational skills, proactive problem-solving, and the ability to manage a demanding workload with professionalism. You will be responsible for managing the Director's schedule, coordinating travel, handling confidential communications, and anticipating their needs to ensure optimal efficiency. The successful candidate will be a self-starter, adept at handling complex logistics and maintaining a high level of confidentiality and discretion.

Key Responsibilities

• Manage the Director's demanding schedule, including appointments, meetings, and travel arrangements.
• Handle all incoming and outgoing correspondence, screening calls and emails with discretion.
• Prepare documents, reports, and presentations as required, ensuring accuracy and adherence to company standards.
• Coordinate domestic and international travel logistics, including flights, accommodation, and itineraries.
• Maintain confidential records and files, ensuring their security and easy accessibility.
• Anticipate the Director's needs and proactively address potential issues or conflicts.

Requirements

• Minimum of 4 years of experience as a Personal Assistant or Executive Assistant.
• Exceptional organizational and multitasking abilities, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Proven ability to handle confidential information with the utmost discretion and professionalism.
• Experience in managing complex travel arrangements is essential.

Benefits

• Competitive salary package commensurate with experience.
• Opportunity for fully remote work , offering significant flexibility.
• Comprehensive health and wellness benefits.
• Access to professional development resources and training programs.
• A supportive and discreet working relationship within a leading organization based in Pretoria .