Executive Administrative Assistant - WhatJobs Direct (Vereeniging)

Placements24; Vereeniging; Hybrid; ZAR 250,000 - 420,000; Full time

Benefits offered by this job

Medical aid

Pension fund

Performance-related incentives

Hybrid work model

Job summary

WhatJobs Direct in Vereeniging, Gauteng, ZA seeks a highly skilled Executive Administrative Assistant to support senior management. The role blends in-office collaboration with remote flexibility in a dynamic environment.

The ideal candidate will manage complex schedules, coordinate communications, and handle a wide range of administrative tasks with precision and discretion. Strong organizational skills and proactive problem solving are required.

Qualifications

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Exceptional organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills, with a professional demeanor.
• Experience with hybrid work environments and virtual collaboration platforms.
• Ability to work independently, anticipate needs, and exercise sound judgment.
• High level of discretion and confidentiality is paramount.
• Familiarity with Vereeniging, Gauteng, ZA area is beneficial.

Responsibilities

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a primary point of contact for internal and external communications.
• Screen and direct phone calls, manage emails, and handle inquiries efficiently.
• Organize and maintain executive files and records, both physical and digital.
• Coordinate meeting logistics, including preparing agendas, taking minutes, and distributing action items.
• Conduct research and compile data for executive projects.
• Assist with expense reporting and budget tracking for executive activities.
• Handle confidential information with the utmost discretion and professionalism.
• Support other administrative staff as needed and contribute to office efficiency.

Skills

Executive support

Calendar management

Travel coordination

Email & correspondence

Discretion & confidentiality

Hybrid work experience

Independent thinking

Problem solving

Education

Tertiary qualification or professional certification

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client, WhatJobs Direct , is seeking a highly skilled and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Vereeniging, Gauteng, ZA . This hybrid role requires an individual who can expertly manage complex schedules, coordinate executive communications, and handle a wide range of administrative tasks with precision and discretion. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and act independently. This position offers a dynamic blend of in-office collaboration and remote flexibility, ensuring a well-rounded work experience.

Key Responsibilities

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.


• Prepare and edit correspondence, reports, presentations, and other documents.


• Act as a primary point of contact for internal and external communications.


• Screen and direct phone calls, manage emails, and handle inquiries efficiently.


• Organize and maintain executive files and records, both physical and digital.


• Coordinate meeting logistics, including preparing agendas, taking minutes, and distributing action items.


• Conduct research and compile data for executive projects.


• Assist with expense reporting and budget tracking for executive activities.


• Handle confidential information with the utmost discretion and professionalism.


• Support other administrative staff as needed and contribute to office efficiency.

Requirements

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.


• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.


• Exceptional organizational, time-management, and multitasking abilities.


• Excellent written and verbal communication skills, with a professional demeanor.


• Experience with hybrid work environments and virtual collaboration platforms.


• Ability to work independently, anticipate needs, and exercise sound judgment.


• High level of discretion and confidentiality is paramount.


• Familiarity with the Vereeniging, Gauteng, ZA area is beneficial.


• Strong problem-solving skills and a proactive approach.


• Relevant tertiary qualification or professional certification is highly desirable.

Benefits

This role offers a competitive salary, a comprehensive benefits package including medical aid, pension fund, and performance-related incentives. Our client provides excellent opportunities for professional growth and development within a supportive corporate environment. The hybrid nature of this position allows for a flexible work-life balance, combining the advantages of in-office interaction with the convenience of remote work. Join WhatJobs Direct and contribute to the success of a leading organization in Vereeniging, Gauteng, ZA .