Executive Assistant To Ceo | Front Office & Staff Coordination

Recruitd; South Africa; Remote; ZAR 360.000 - 600.000; Vollzeit

Benefits dieser Stelle

Fully remote role

Competitive salary

Health insurance

Wellness support

Retirement fund

Generous annual leave

Professional development

Remote work tools

Zusammenfassung

Recruitd is seeking an experienced Executive Assistant to support multiple senior leaders in a fully remote role across South Africa. The ideal candidate will manage complex calendars, coordinate international travel, draft communications, and guide strategic initiatives with a high level of discretion.

You should have a minimum of five years in senior administration, a strong command of Microsoft Office, and excellent written and verbal communication skills, with a proactive, independent work

Qualifikationen

• Bachelor's degree preferred.
• Minimum 5 years of experience as an Executive Assistant or in a senior administrative role.
• Experience supporting multiple senior executives remotely and in a high-demand environment.

Aufgaben

• Manage complex calendars for multiple executives and schedule meetings.
• Coordinate travel arrangements including domestic and international itineraries.
• Prepare agendas, take minutes and follow up on actions.
• Draft emails, letters, and reports; handle correspondence.
• Liaise with internal and external stakeholders on behalf of executives.
• Prepare background materials for meetings and presentations.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with project management tasks and deliverables.
• Maintain organized electronic filing systems and databases.
• Provide general administrative support to ensure smooth operation of the executive office.

Kenntnisse

Calendar management

Communication

Organization

Remote work

Discretion

Problem solving

Ausbildung

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft Office Suite

Virtual collaboration tools

Jobbeschreibung

About the Role

Our client, a leading non-profit organization focused on socio-economic development, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their senior leadership team. This position is fully remote, enabling you to contribute to a meaningful cause from anywhere in South Africa. The Executive Assistant will be responsible for managing complex schedules, coordinating meetings, handling communications, and supporting strategic initiatives. We are looking for an individual with exceptional administrative skills, strong communication abilities, and a genuine passion for making a difference. This role is perfect for someone who thrives in a dynamic environment and excels at supporting high-level decision-making processes remotely.

Key Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings and appointments.
• Coordinate travel arrangements, including flights, accommodation, and detailed itineraries for domestic and international trips.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Handle correspondence, including drafting emails, letters, and reports.
• Serve as a liaison between executives and internal/external stakeholders.
• Conduct research and prepare background materials for meetings and presentations.
• Manage confidential information with the utmost discretion and integrity.
• Assist with project management tasks and follow-up on deliverables.
• Maintain organized electronic filing systems and databases.
• Provide general administrative support to ensure the smooth operation of the executive office.

Requirements

• Bachelor\'s degree in Business Administration, Communications, or a related field is preferred.
• A minimum of 5 years of experience as an Executive Assistant or in a similar senior administrative role.
• Proven experience supporting multiple senior executives simultaneously.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools.
• Outstanding organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently, proactively, and effectively in a remote setting.
• Strong problem-solving skills and a high level of professionalism.
• Experience in the non-profit sector is a strong advantage.
• Familiarity with Pretoria\'s governmental and non-profit landscape is a plus.

Benefits

• Fully remote position offering unparalleled flexibility and work-life balance.
• Competitive salary and benefits package commensurate with experience.
• Opportunity to contribute to impactful social development initiatives.
• Comprehensive health insurance and wellness support.
• Contribution to a retirement fund.
• Generous annual leave and paid time off.
• Professional development and training opportunities.
• Supportive and collaborative remote work culture.
• Access to modern technological tools for remote work.