Executive Administrative Assistant to CEO

Placements24; Midrand; Hybrid; ZAR 240,000 - 420,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Paid time off

Modern Midrand office facilities

Job summary

Placements24 is seeking an Executive Administrative Assistant in Midrand to provide comprehensive support to the CEO. The role blends remote work with in-office collaboration, requiring superb communication, organization, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will coordinate calendars, travel, and documents, while handling confidential information and supporting strategic initiatives alongside senior leadership.

Qualifications

• Experience supporting C-level executives or senior leaders.
• Excellent written and verbal communication in English.
• Strong organizational and time-management abilities.
• Discretion and professionalism with confidential information.

Responsibilities

• Manage the CEO's calendar, meetings, and travel arrangements with precision.
• Prepare and edit correspondence, presentations and reports.
• Conduct research to support executive decisions and organize meetings with agendas.
• Handle confidential information with discretion and integrity.
• Coordinate internal and external meetings and minutes; prepare reports.
• Support special projects as assigned by the CEO and ensure action items are followed up.

Skills

Executive support experience

Communication skills

Organizational skills

Time management

Problem solving

Hybrid work adaptability

Education

Tertiary qualification in administration

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a dynamic and rapidly growing firm based in the bustling commercial hub of Midrand, Gauteng , is seeking a highly organized and proactive Executive Administrative Assistant. This pivotal role will provide comprehensive support to the Chief Executive Officer, ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. This position offers a unique opportunity to work at the forefront of business strategy and gain invaluable experience within a supportive and professional setting. The role involves a Hybrid work model, blending remote flexibility with essential in-office collaboration.

Key Responsibilities

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements with precision and efficiency.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile data to support executive decision-making.
• Organize and coordinate internal and external meetings, including logistics, agendas, and minute-taking.
• Handle confidential information with the utmost discretion and integrity.
• Act as a primary point of contact for internal and external stakeholders, managing inquiries and directing them appropriately.
• Process expense reports and manage departmental budgets as required.
• Assist with special projects and initiatives as assigned by the CEO.
• Ensure timely follow-up on action items arising from meetings.
• Maintain organized digital and physical filing systems.

Requirements

• Proven experience as an Executive Assistant or in a similar senior administrative role, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills in English.
• Strong organizational and time management abilities, with the capacity to multitask effectively.
• High level of professionalism, discretion, and emotional intelligence.
• Ability to work independently and proactively, anticipating needs and solving problems.
• Experience with calendar management and travel coordination is essential.
• A relevant tertiary qualification in administration or a related field is advantageous.
• Familiarity with Midrand, Gauteng business etiquette is a plus.
• Must be adaptable to a Hybrid work arrangement.

Benefits

• Competitive annual salary package commensurate with experience.
• Opportunity to work closely with senior leadership and influence strategic initiatives.
• Access to professional development and continuous learning opportunities.
• Contribution to a vibrant and collaborative company culture.
• A stimulating work environment with diverse responsibilities.
• Paid time off and standard employment benefits.
• Modern office facilities in Midrand, Gauteng .