Executive Administrative Assistant

Placements24; Rustenburg; On-site; ZAR 250,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Full benefits package

Professional development

Dynamic work environment in Rustenburg

Bonus potential

Job summary

Placements24 is seeking a highly professional Executive Administrative Assistant to support senior management in our Rustenburg office. You will manage complex calendars, coordinate international travel, prepare confidential documents, and serve as a main liaison with internal and external stakeholders.

The role requires discretion, strong organizational skills, and a proactive approach to anticipating executives' needs. A seasoned assistant who thrives in a demanding environment will excel here.

Qualifications

• Minimum of 5 years of experience as an Executive Administrative Assistant supporting C-level executives.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
• Impeccable written and verbal communication skills with a high degree of professionalism.
• Demonstrated ability to handle confidential information with utmost discretion.
• Proactive approach to problem-solving and anticipating executive needs.
• Exceptional organizational, time management, and multitasking abilities.

Responsibilities

• Manage and maintain complex executive calendars, prioritizing appointments and meetings effectively.
• Arrange intricate domestic and international travel, including flights, accommodations, and itineraries.
• Prepare, proofread, and edit confidential correspondence, reports, and presentations.
• Act as a gatekeeper and liaison, screening calls and visitors, and managing communications.
• Organize and coordinate executive meetings, preparing agendas and taking minutes.
• Handle expense reporting and manage budget-related administrative tasks for executives.

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client seeks a highly professional and proactive Executive Administrative Assistant to provide comprehensive support to senior management in their Rustenburg office. This role demands exceptional organizational skills, discretion, and the ability to anticipate the needs of executives. You will manage complex calendars, coordinate travel, prepare confidential documents, and serve as a key liaison between executives and internal/external parties. This position is ideal for a seasoned assistant who thrives in a demanding environment and values efficiency and accuracy.

Key Responsibilities

• Manage and maintain complex executive calendars, prioritizing appointments and meetings effectively.
• Arrange intricate domestic and international travel, including flights, accommodations, and itineraries.
• Prepare, proofread, and edit confidential correspondence, reports, and presentations.
• Act as a gatekeeper and liaison, screening calls and visitors, and managing communications.
• Organize and coordinate executive meetings, preparing agendas and taking minutes.
• Handle expense reporting and manage budget-related administrative tasks for executives.

Requirements

• Minimum of 5 years of experience as an Executive Administrative Assistant supporting C-level executives.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational, time management, and multitasking abilities.
• Impeccable written and verbal communication skills with a high degree of professionalism.
• Demonstrated ability to handle confidential information with utmost discretion.
• Proactive approach to problem-solving and anticipating executive needs.

Benefits

• A competitive salary commensurate with experience.
• Full benefits package including medical, dental, and retirement plans.
• Opportunities for professional development and continued learning.
• A dynamic and professional work environment in Rustenburg .
• Potential for performance-based bonuses.