Administrative Assistant - Executive Support

Placements24; Mbombela (Nelspruit); Sur place; ZAR 120 000 - 180 000; Plein temps

Avantages offerts par ce poste

Competitive salary package

Medical aid and retirement fund

Growth opportunities

Supportive work environment

Résumé du poste

Placements24 is seeking an Administrative Assistant in Nelspruit, Mpumalanga to support the executive team with calendar management, correspondence, document preparation, and travel arrangements. The role requires detail-orientation, strong communication, and a proactive approach in a busy office environment.

Responsibilities include coordinating meetings, managing files, and assisting with projects while handling confidential information with discretion.

Qualifications

• Proven experience as Administrative Assistant or similar role.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication.
• Ability to multitask in a fast-paced environment.
• Discretion with confidential information.
• Diploma or certificate in administration preferred.
• Based in Nelspruit, Mpumalanga.

Responsabilités

• Manage and maintain executive calendars, scheduling meetings and appointments.
• Handle incoming and outgoing communications with professionalism.
• Prepare and proofread documents, reports, and presentations.
• Coordinate meeting logistics, room bookings, catering, and materials.
• Assist with travel arrangements including flights and accommodations.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support such as data entry and office supplies.
• Support ad-hoc projects and liaise with internal and external contacts.

Connaissances

Organizational skills

Communication skills

Multitasking

MS Office proficiency

Formation

Diploma or certificate in administration

Outils

Microsoft Office Suite

Description du poste

About the Role

Our client, a well-established company located in **Nelspruit, Mpumalanga**, is looking for a highly organized and efficient Administrative Assistant to provide essential support to its executive team. This role is fundamental to the smooth functioning of the office, involving a range of tasks from managing schedules and correspondence to supporting project logistics. The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate a proactive approach to supporting busy executives. You will play a key part in ensuring that executive operations run smoothly and efficiently, contributing to the overall success of the business in **Nelspruit**.

Key Responsibilities

• Manage and maintain executive calendars, scheduling meetings, appointments, and confirming details.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, with professionalism.
• Prepare and proofread documents, reports, and presentations as required by the executives.
• Coordinate meeting logistics, including room bookings, catering, and preparation of materials.
• Assist with travel arrangements, including booking flights, accommodation, and transport.
• Maintain organized filing systems for both physical and digital records.
• Provide general administrative support, such as data entry and managing office supplies.
• Handle confidential information with discretion and integrity.
• Support the team with ad-hoc administrative projects.
• Liaise with internal departments and external contacts as directed.

Requirements

• Proven experience as an Administrative Assistant or in a similar support role.
• Excellent organizational and time management skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion in handling confidential information.
• A proactive attitude and a willingness to take initiative.
• Experience with travel coordination and expense reporting is beneficial.
• A relevant diploma or certificate in administration is an advantage.
• Must be able to work effectively within **Nelspruit, Mpumalanga**.

Benefits

• Competitive salary package, reflecting skills and experience.
• Opportunity to work closely with senior leadership and gain valuable insights.
• Comprehensive medical aid and retirement fund benefits.
• A supportive and professional work environment in **Nelspruit**.
• Potential for growth and development within the company.
• Be part of a dedicated team contributing to regional business success.