Executive Administrative Officer

Placements24; Rustenburg; Presencial; ZAR 420.000 - 660.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive annual salary

Professional development and training

Structured professional office 환경

Paid leave and statutory benefits

Opportunity to work closely with seniо

Strong presence in North West region

Descripción de la vacante

Placements24 in Rustenburg, North West, is seeking an experienced Executive Administrative Officer to manage the administrative operations and support senior leadership. This office-based role requires a proactive, resourceful individual who can handle a wide range of responsibilities with professionalism.

You will coordinate complex calendars, travel, budgeting, filing systems, and onboarding while maintaining confidentiality and delivering high-quality administrative outcomes in a fast-paced

Formación

• Extensive experience in an executive administrative or senior administrative role.
• Exceptional organizational, time-management, and multitasking abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Superior written and verbal communication skills.
• Proven ability to handle sensitive information with utmost confidentiality.
• Strong interpersonal skills and the ability to interact at all levels.
• Demonstrated problem-solving skills and a proactive approach.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• A relevant tertiary qualification is highly desirable.
• Experience with database management and office productivity software.

Responsabilidades

• Manage and maintain executive calendars, schedule appointments and meetings.
• Prepare meeting agendas, take minutes, and track action items.
• Coordinate travel arrangements, including flights, accommodation, and ground transportation.
• Draft, proofread, and edit professional correspondence, reports, and presentations.
• Oversee filing systems, both physical and digital.
• Act as primary contact for communications directed to executives.
• Assist with budget preparation, expense reporting and invoice processing.
• Manage office supplies and operation of office equipment.
• Facilitate onboarding of new staff by preparing documentation.
• Maintain confidentiality and discretion in all tasks.

Conocimientos

Executive calendar management

Professional communication

Discretion/confidentiality

Multitasking

Problem solving

Independent work

Educación

Tertiary qualification (desirable)

Herramientas

Microsoft Office Word

Microsoft Office Excel

Microsoft Office PowerPoint

Microsoft Outlook

Descripción del empleo

About the Role

Our client is seeking a highly competent and experienced Executive Administrative Officer to manage the administrative operations and provide comprehensive support to senior leadership within their Rustenburg, North West office. This critical role demands exceptional organizational skills, impeccable attention to detail, and the ability to handle a wide range of responsibilities with professionalism and efficiency. The ideal candidate will be proactive, resourceful, and adept at anticipating the needs of executives. This is an office-based position, requiring consistent presence to ensure the smooth running of daily business functions and to act as a key liaison between executives and other staff members. We are looking for a dedicated individual committed to maintaining the highest standards of administrative excellence.

Key Responsibilities

• Manage and maintain complex executive calendars, scheduling appointments and meetings.
• Prepare meeting agendas, take minutes, and track action items diligently.
• Coordinate travel arrangements, including flights, accommodation, and ground transportation.
• Draft, proofread, and edit professional correspondence, reports, and presentations.
• Oversee the organization and maintenance of physical and digital filing systems.
• Act as a primary point of contact for internal and external communications directed to executives.
• Assist with budget preparation, expense reporting and invoice processing.
• Manage office supplies and ensure the efficient operation of office equipment.
• Facilitate the onboarding of new staff members by preparing necessary documentation.
• Ensure strict confidentiality and discretion in all administrative tasks.

Requirements

• Extensive experience in an executive administrative or senior administrative role.
• Exceptional organizational, time-management, and multitasking abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Superior written and verbal communication skills.
• Proven ability to handle sensitive information with utmost confidentiality.
• Strong interpersonal skills and the ability to interact effectively with all levels of staff and external visitors.
• Demonstrated problem-solving skills and a proactive approach to tasks.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• A relevant tertiary qualification is highly desirable.
• Experience with database management and office productivity software.

Benefits

• Competitive annual salary.
• Opportunity to work closely with senior leadership in Rustenburg.
• Professional development and training opportunities.
• A structured and professional office environment.
• Contribution to a company with a strong presence in the North West region.
• Paid leave and other statutory benefits.