Administrative Coordinator - On-site Role

Placements24; Vereeniging; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary package

Medical aid and retirement fund

Paid time off

Professional development opportunities

Modern office facilities

Job summary

WhatJobs Direct is seeking an Administrative Coordinator for an on-site role in Vereeniging, Gauteng. The successful candidate will manage schedules, coordinate meetings, handle correspondence, and ensure smooth administrative operations to support the office.

The ideal candidate demonstrates exceptional organizational and communication skills, is proficient in Microsoft Office, and can work independently with a proactive mindset to improve processes, vendor relations, and office events.

Qualifications

• Experience as Administrative Coordinator or similar high-level admin role.
• Exceptional organizational, multitasking, and time-management skills.
• Excellent verbal and written communication with a professional demeanor.
• Advanced proficiency in Microsoft Office Suite and related software.
• Ability to work independently, exercise discretion, and collaborate with a diverse team.
• Strong attention to detail and commitment to high-quality results.

Responsibilities

• Coordinate and manage daily administrative operations for smooth workflow.
• Manage complex calendars and schedule meetings; arrange travel for staff.
• Handle all incoming/outgoing communications (calls, emails, correspondence).
• Maintain meticulous filing systems (physical and digital).
• Prepare, edit, and proofs documents, reports, and presentations.
• Oversee office supplies, inventory, and procurement.
• Serve as primary contact for internal and external stakeholders.
• Assist with planning and execution of office events and projects.
• Ensure compliance with company policies and best practices.

Skills

Calendar management

Communication skills

Office software

Independent work

Attention to detail

Vendor relations

Event coordination

Education

High school diploma

Tertiary administration qualification (advantage)

Tools

MS Office

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly efficient and proactive Administrative Coordinator for an on-site position in Vereeniging, Gauteng, ZA. This role is critical to ensuring the seamless coordination of administrative functions and supporting the operational needs of the office. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and strong communication abilities. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and ensuring the overall efficiency of the administrative department. This is an excellent opportunity to contribute to a reputable organization and build your career in Vereeniging. We are dedicated to fostering a professional and productive work environment where your contributions are valued. Join us in strengthening our operational framework in Gauteng. We are looking for a reliable, resourceful, and experienced individual who can take ownership of their responsibilities and drive administrative excellence. Embrace this role to become a key player in our Vereeniging office's success.

Key Responsibilities

• Coordinate and manage daily administrative operations to ensure smooth workflow.
• Manage complex calendars, schedule meetings, and make travel arrangements for staff.
• Handle all incoming and outgoing communications, including high-volume correspondence, calls, and emails.
• Maintain meticulous and organized filing systems, both physical and digital.
• Prepare, edit, and proofread documents, reports, and presentations with accuracy.
• Oversee office supplies and equipment, managing inventory and procurement.
• Serve as a primary point of contact for internal and external stakeholders.
• Assist with the planning and execution of office events and projects.
• Ensure compliance with company policies and administrative best practices.
• Provide comprehensive support to management and other team members as needed.

Requirements

• Proven experience as an Administrative Coordinator or in a similar high-level administrative role.
• Exceptional organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills, with a professional and diplomatic demeanor.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently, exercise discretion, and collaborate effectively with a diverse team.
• Strong attention to detail and a commitment to producing high-quality results.
• Experience with office management, event coordination, and vendor relations.
• Must be able to work on-site in Vereeniging, Gauteng, ZA.
• A proactive approach to problem-solving and process improvement.
• High school diploma or equivalent required; tertiary qualification in administration or a related field is highly advantageous.

Benefits

• Competitive salary package commensurate with experience and qualifications.
• Comprehensive medical aid and retirement fund contributions.
• Generous paid time off and public holiday observance.
• Significant opportunities for professional development and career advancement.
• A professional and supportive working environment in Vereeniging.
• Access to modern office facilities and advanced technological tools.