Executive Assistant to the CEO

Placements24; Pretoria; Hybrid; ZAR 420,000 - 600,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Health insurance & retirement benefits

Professional development

Prime Pretoria location

Job summary

Placements24 is seeking a professional Executive Assistant to provide comprehensive support to the CEO in Pretoria. The role requires exceptional organizational skills, discretion, and the ability to manage a wide range of administrative and personal tasks for a high-profile executive within a dynamic FinTech environment.

The successful candidate will act as gatekeeper, problem-solver, and trusted partner, optimizing the CEO's time and priorities.

Qualifications

• Extensive experienceSupporting C-suite executives.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office Suite.
• Ability to maintain confidentiality.
• Hybrid work schedule based in Pretoria.

Responsibilities

• Manage the CEO's complex calendar, schedule meetings, and coordinate travel.
• Arrange domestic and international travel with flights, accommodation, and visas.
• Prepare, review, and edit confidential documents and presentations.
• Coordinate board and executive meetings and liaise with stakeholders.
• Manage expense reporting and reconcile statements for the CEO.

Skills

C-suite support

Calendar management

Travel coordination

Communication

Discretion

Education

Tertiary qualification

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Job description

About the Role

Our client, a rapidly expanding financial technology firm, is seeking a highly professional and proactive Executive Assistant to provide comprehensive support to the Chief Executive Officer (CEO) in Pretoria . This critical role demands exceptional organizational skills, discretion, and the ability to manage a diverse range of administrative and personal tasks for a high-profile executive. The successful candidate will be a gatekeeper, a problem-solver, and a trusted partner, ensuring the CEO's time is optimized and their priorities are effectively managed. This is an exciting opportunity to work closely with the leadership of a forward-thinking company in the heart of Gauteng , offering a dynamic hybrid work model.

Key Responsibilities

• Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel.
• Arrange domestic and international travel, including flights, accommodation, ground transportation, and visa processing.
• Prepare, review, and edit confidential documents, presentations, and correspondence.
• Coordinate and prepare for board meetings, executive team meetings, and other high-level engagements.
• Act as a liaison between the CEO and internal/external stakeholders, screening communications and prioritizing inquiries.
• Manage expense reporting and reconcile credit card statements for the CEO.
• Maintain absolute confidentiality of all sensitive information.
• Anticipate the needs of the CEO and proactively address potential issues.
• Handle personal appointments and errands as required.
• Assist with special projects and ad-hoc tasks as assigned.

Requirements

• Extensive experience as an Executive Assistant supporting C-suite executives.
• Impeccable organizational and time-management skills; ability to multitask and prioritize effectively.
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional written and verbal communication skills.
• Utmost discretion and a strong understanding of confidentiality.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Professional, polished demeanor and excellent interpersonal skills.
• Experience in the tech or financial services industry is advantageous.
• Ability to adapt to a hybrid work schedule based in Pretoria , Gauteng .
• A relevant tertiary qualification is preferred.

Benefits

• Competitive salary commensurate with experience.
• Comprehensive health insurance and retirement benefits.
• Hybrid work model offering flexibility.
• Opportunity to work in a dynamic and fast-paced FinTech environment.
• Professional development and growth opportunities.
• Prime office location in Pretoria .