Executive Administrative Assistant to Director

Placements24; Midrand; Hybrid; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Medical benefits

Retirement plan

Professional development

Hybrid work arrangements

Wellness programs

Job summary

Placements24 seeks an Executive Administrative Assistant to support a company Director in Midrand, Gauteng. The role demands discretion, top-tier organization, and proactive problem-solving to keep the Director's office efficient and effective.

You will manage calendars, arrange travel, prepare reports and presentations, coordinate meetings, and liaise with internal teams and external partners. Experience supporting C-suite is advantageous, with a strong emphasis on confidentiality and

Qualifications

• Proven experience in an executive support role or similar.
• Excellent organizational and time management skills.
• Strong written and verbal communication in English.
• Proficiency with Microsoft Office and virtual collaboration tools.
• Ability to handle confidential information with discretion.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and maintain the Director's calendar, including meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations and documents.
• Coordinate and manage logistics for meetings, including venue, catering and tech requirements.
• Handle confidential information with utmost discretion and security.
• Act as primary contact for the Director, screening and prioritising communications.
• Assist with preparation of financial reports, expense claims, and budget tracking.
• Conduct research and compile data for projects as requested.
• Provide general administrative support (filing, photocopying, office supplies).
• Facilitate communication between the Director and other departments and external partners.

Skills

Executive support

Time management

Communication (English)

MS Office

Discretion

Multitasking

Team collaboration

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Job description

About the Role

Our client, a prominent leader in the logistics sector, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to one of their key Directors. This role is pivotal in ensuring the smooth operation of the Director's office and contributing to the overall efficiency of the executive team. The successful candidate will be an integral part of a dynamic environment, requiring discretion, professionalism, and exceptional time management skills. This position offers a unique opportunity to work closely with senior leadership and gain insight into high-level decision-making processes within a thriving organization. The role is based in the bustling corporate hub of Midrand, Gauteng. We are looking for an individual who can anticipate needs, manage complex schedules, and maintain a high standard of confidentiality.

Key Responsibilities

• Manage and maintain the Director's calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Coordinate and manage logistics for internal and external meetings, including venue booking, catering, and technical requirements.
• Handle confidential information with the utmost discretion and ensure its security.
• Act as a primary point of contact for the Director, screening and prioritizing communications.
• Assist with the preparation of financial reports, expense claims, and budget tracking.
• Conduct research and compile data for various projects as requested by the Director.
• Provide general administrative support, including filing, photocopying, and managing office supplies.
• Facilitate communication between the Director and other departments, stakeholders, and external partners.

Requirements

• Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Demonstrated ability to handle confidential information with discretion.
• High level of professionalism and interpersonal skills.
• Ability to work independently and as part of a team.
• A proactive approach to problem-solving and anticipating needs.
• Previous experience supporting C-suite or Director-level executives is highly advantageous.
• Familiarity with the logistics industry is a plus.

Benefits

• Competitive salary package reflective of experience and responsibilities.
• Comprehensive medical and retirement benefits.
• Opportunities for professional development and career advancement within a leading company.
• A dynamic and supportive work environment in Midrand, Gauteng.
• Access to cutting-edge technology and resources.
• Employee wellness programs and initiatives.
• Potential for hybrid work arrangements to support work-life balance.