Personal Assistant to Director

Placements24; Centurion; Híbrido; ZAR 350.000 - 550.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Hybrid work

Strategic exposure

Professional growth

Medical aid

Provident fund

Annual leave

Descripción de la vacante

Placements24 is seeking a highly efficient Personal Assistant to support a Director in Centurion, Gauteng. The role blends in-office and remote work, requiring exceptional organization and proactive scheduling management to maximize the Director’s time.

You will coordinate complex calendars, travel, and high-level meetings, maintaining discretion and professionalism while working closely with senior leadership in a dynamic consulting environment. Hybrid arrangement offers flexibility and growth.

Formación

• At least 5 years supporting senior executives.
• Experience coordinating international travel.
• Excellent written and spoken English.
• Strong organizational and multitasking abilities.
• Proactive, discreet and professional demeanor.

Responsabilidades

• Manage and maintain the Director's calendar, scheduling meetings and calls.
• Coordinate domestic and international travel, visas, itineraries.
• Prepare agendas, attend meetings, take minutes, track action items.
• Research and prepare background materials for meetings and projects.
• Screen emails and calls, prioritize and respond as appropriate.
• Handle confidential information with discretion.
• Manage expense reports and financial documentation for the Director.
• Liaise with internal departments and external stakeholders.

Conocimientos

Calendar management

Travel coordination

Discretion & confidentiality

English communication

Microsoft Office proficiency

Herramientas

Microsoft Office

Scheduling tools

Descripción del empleo

About the Role

Our client, a dynamic entity operating in the consulting sector, is seeking a highly efficient and discreet Personal Assistant to support a Director based in Centurion, Gauteng . This role demands exceptional organizational skills, a proactive mindset, and the ability to anticipate needs and manage complex schedules. The Personal Assistant will be the right-hand to the Director, handling a variety of administrative, logistical, and personal tasks to ensure their time is maximized and operational efficiency is maintained. This position offers a unique opportunity to work closely with senior leadership in a challenging and rewarding environment. The role adopts a hybrid working model, blending in-office presence with remote flexibility to suit modern working demands. Join us in our Centurion office and become an indispensable part of our client's executive support system.

Key Responsibilities

• Manage and maintain the Director's complex and dynamic calendar, including scheduling meetings, appointments, and calls, proactively resolving conflicts.
• Arrange and coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare agendas, attend meetings, take minutes, and track action items, ensuring timely follow-up.
• Conduct research and prepare background materials for meetings and projects.
• Manage and screen incoming correspondence, emails, and phone calls, prioritizing and responding as appropriate.
• Handle confidential information with the utmost discretion and professionalism.
• Manage expense reports, reimbursements, and other financial documentation for the Director.
• Liaise with internal departments and external stakeholders on behalf of the Director.
• Undertake personal errands and tasks as required to support the Director's work-life balance.
• Maintain organized filing systems and manage electronic documents.

Requirements

• Minimum of 5 years of experience as a Personal Assistant or Executive Assistant, supporting senior-level executives.
• Proven experience in managing complex international travel arrangements.
• Exceptional organizational and time management skills, with an uncanny ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills in English, with impeccable grammar and a professional tone.
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with scheduling tools.
• Absolute discretion and a strong understanding of confidentiality are paramount.
• A proactive and resourceful approach, with the ability to anticipate needs and solve problems independently.
• Adaptability and flexibility to manage changing priorities and demands.
• A professional and polished demeanor, with excellent interpersonal skills.
• Ability to work effectively in a hybrid model, balancing remote and office-based responsibilities in Centurion, Gauteng .

Benefits

• Competitive salary package designed to attract top talent.
• Hybrid work model offering flexibility and work-life balance.
• Exposure to high-level strategic discussions and business operations.
• Opportunities for professional growth and skill enhancement.
• Comprehensive medical aid and provident fund contributions.
• Generous annual leave entitlement.
• A dynamic and engaging work environment within a respected organization in Centurion .