Executive Administrative Assistant to CEO

Placements24; Johannesburg; Hybrid; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Competitive salary package

Career growth opportunities

Professional development

Modern office facilities

Job summary

Placements24 is seeking an Executive Administrative Assistant to support the CEO in Johannesburg. The role requires meticulous organization, proactive problem-solving, and excellent communication to ensure smooth day-to-day operations in a dynamic corporate environment.

You will manage calendars, coordinate travel, prepare documents, and liaise with senior stakeholders. A tertiary qualification is advantageous, with growth opportunities within a collaborative leadership team.

Qualifications

• Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
• Excellent organizational and time management skills in a fast-paced environment.
• Discretion and a high level of confidentiality are essential.

Responsibilities

• Manage the CEO's complex calendar, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate meetings, agendas, and minute-taking.
• Handle confidential information with discretion and professionalism.
• Serve as a primary point of contact for internal and external stakeholders.

Skills

Calendar management

Executive support

Travel coordination

Microsoft Office

Confidentiality

Stakeholder communication

Education

Tertiary qualification

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a dynamic and growing company in the heart of Johannesburg , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their Chief Executive Officer. This is a pivotal role that requires meticulous attention to detail, exceptional communication skills, and the ability to manage a wide range of administrative and operational tasks efficiently. The ideal candidate will be a trusted partner to the CEO, anticipating needs and ensuring the smooth day-to-day functioning of the executive office. This role offers a fantastic opportunity to work closely with senior leadership and gain invaluable insights into corporate strategy and operations within a vibrant South African business environment.

Key Responsibilities

• Manage the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements with precision.
• Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy and professional presentation.
• Coordinate and manage internal and external meetings, including logistics, agendas, and minute-taking.
• Handle confidential information with the utmost discretion and professionalism.
• Act as a primary point of contact for internal and external stakeholders, directing inquiries appropriately.
• Manage travel arrangements, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
• Oversee office supplies, vendor management, and general office upkeep to ensure an efficient working environment.
• Conduct research and compile data for special projects and reports as assigned by the CEO.
• Provide administrative support to other members of the executive team as needed.
• Assist with event planning and coordination for company functions.

Requirements

• Proven experience as an Executive Administrative Assistant or in a similar senior administrative role, preferably supporting C-level executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong written and verbal communication skills, with a professional demeanor.
• Exceptional interpersonal skills and the ability to build rapport with diverse stakeholders.
• Discretion and a high level of confidentiality are essential.
• Ability to work independently and proactively identify and resolve issues.
• Experience with travel management and expense reporting.
• A relevant tertiary qualification is advantageous.
• Resilience and a positive attitude when faced with challenges.

Benefits

• Competitive salary package commensurate with experience.
• Opportunity to work closely with the CEO and senior leadership team.
• Exposure to strategic decision-making within a leading company.
• Contribution to a supportive and collaborative work culture in Johannesburg .
• Professional development opportunities.
• Access to modern office facilities.
• Potential for career growth within the organization.
• A stimulating and challenging work environment that values initiative.