Senior Administrative Assistant (Remote)

Placements24; Bloemfontein; Hybrid; ZAR 600,000 - 900,000; Full time

Benefits offered by this job

Fully remote role

Comprehensive benefits package

Flexible, location-independent work

Job summary

Placements24 is seeking a highly experienced Senior Administrative Assistant to provide comprehensive remote support to our executive leadership team. This fully remote role requires expert calendar management, email and communications handling, travel planning across borders, and proactive problem-solving in a fast-paced international environment.

You will safeguard confidentiality, coordinate cross‑team collaboration, prepare meetings and minutes, manage expense reporting, and act as a trusted

Qualifications

• 5+ years as Senior Administrative Assistant, Executive Assistant, or similar, preferably supporting multiple executives remotely.
• Exceptional organizational skills and ability to manage multiple priorities in a remote setting.
• Advanced proficiency in Microsoft Office Suite and familiarity with virtual collaboration tools (Zoom, Teams, Slack).
• Outstanding written and verbal communication with professionals across levels and regions.
• Proven ability to work independently, maintain confidentiality, and exercise sound judgment.
• Experience coordinating complex international travel is essential.
• Bachelor's degree or equivalent experience; technology/e-commerce sector experience is a plus.

Responsibilities

• Manage complex global calendars for multiple executives across time zones.
• Screen and prioritize incoming executive communications; draft responses.
• Coordinate international travel including visas, flights, accommodation, and ground transport; create itineraries.
• Prepare meeting agendas, take minutes, track action items, and follow up.
• Manage expense reporting, reconcile corporate cards, and process invoices.
• Act as liaison between executives and internal/external stakeholders worldwide.
• Research and compile data for reports, presentations, and special projects.
• Handle confidential information with utmost discretion and integrity.
• Anticipate executives' needs and provide proactive support.
• Contribute to process improvements within the remote administrative support function.

Skills

Exceptional organizational skills

Advanced MS Office

Written and verbal communication

Independent work and confidentiality

Proactive problem-solving

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client, a global leader in e-commerce solutions, is actively seeking a highly experienced and exceptionally organized Senior Administrative Assistant to provide comprehensive remote support to their executive leadership team. This is a crucial, fully remote position designed for a seasoned professional who thrives in a fast-paced, international environment and excels at managing complex schedules, communications, and logistics without direct physical supervision. The successful candidate will be a master of proactive problem-solving, possess superior communication skills, and demonstrate an unwavering commitment to confidentiality and efficiency. You will be instrumental in ensuring the seamless operation of executive functions, facilitating collaboration across global teams, and supporting strategic initiatives. We are looking for an individual who is self-motivated, adaptable, and ready to contribute significantly from a remote location.

Key Responsibilities

• Manage complex global calendars for multiple executives, coordinating meetings across different time zones and ensuring optimal scheduling.
• Screen, prioritize, and manage all incoming executive communications (email, phone, messaging platforms), drafting responses and handling inquiries efficiently.
• Coordinate all aspects of domestic and international travel, including visa arrangements, flight bookings, accommodation, and ground transportation, creating detailed itineraries.
• Prepare agendas for meetings, take minutes, track action items, and follow up on commitments.
• Manage expense reporting, reconciliation of corporate credit cards, and processing of invoices accurately and on time.
• Act as a key liaison between executives and internal/external stakeholders worldwide, building and maintaining strong professional relationships.
• Conduct research and compile data for reports, presentations, and special projects as required.
• Handle sensitive and confidential information with the utmost discretion and integrity.
• Proactively anticipate the needs of the executives and provide support to ensure their time is utilized effectively.
• Contribute to process improvements within the remote administrative support function.

Requirements

• Minimum of 5+ years of experience as a Senior Administrative Assistant, Executive Assistant, or similar role, preferably supporting multiple executives in a remote capacity.
• Exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities effectively in a remote setting.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Outstanding written and verbal communication skills, with the ability to interact professionally with individuals at all levels, globally.
• Proven ability to work independently, exercise sound judgment, and maintain confidentiality.
• Experience in coordinating complex international travel is essential.
• High level of proactivity, resourcefulness, and problem-solving capabilities.
• Bachelor's degree or equivalent professional experience is highly desirable.
• Experience in the technology or e-commerce sector is a significant advantage.

Benefits

• Fully remote role offers a competitive salary.
• Comprehensive benefits package.
• Significant advantage of flexible, location-independent work.
• Commitment to fostering professional growth and providing opportunities for advancement within a dynamic, global organization.
• Employees benefit from working with cutting-edge technology and a supportive, high-performing team, regardless of their physical location.
• Strong presence in Bloemfontein, Free State.