Executive Administrative Assistant - George Office

Placements24; George; On-site; ZAR 360,000 - 600,000; Full time

Benefits offered by this job

Competitive salary

Close work with executives

Professional environment

Industry insights

Career advancement

Professional development

Job summary

Placements24 is seeking an experienced Executive Administrative Assistant to provide dedicated support to senior management in George, Western Cape. This full-time, office-based role demands discretion, proactive problem-solving, and the ability to manage complex schedules and high-pressure situations.

You will coordinate travel, prepare confidential documents, liaise with stakeholders, and help organize executive events.

Qualifications

• 5+ years of progressive experience supporting C-level executives or senior management.
• Exceptional organizational skills and meticulous attention to detail.
• Advanced proficiency in Microsoft Office and calendar management tools.
• Outstanding written and verbal communication with a professional demeanor.
• Ability to handle confidential information with discretion.
• Willingness to relocate to George, Western Cape.

Responsibilities

• Manage and maintain complex calendars for senior executives.
• Coordinate executive travel arrangements.
• Prepare, review and edit confidential documents.
• Screen and prioritize emails and calls.
• Organize physical and digital filing systems.
• Represent the executive office to internal and external stakeholders.
• Prepare meeting materials, take minutes, and track actions.
• Support planning of executive events.
• Conduct data research for projects.

Skills

Executive support

Calendar management

Communication

Discretion

Multitasking

Education

Bachelor's or Diploma in Business Administration

Tools

Microsoft Office

Outlook

Excel

Calendar tools

Job description

Our client is actively seeking a highly experienced and discreet Executive Administrative Assistant to provide dedicated support to senior management within their George, Western Cape operations. This is a full-time, office-based position, requiring a candidate who thrives in a professional setting and is committed to ensuring the seamless flow of executive operations. The successful candidate will be a trusted partner to the executives, anticipating needs, managing complex schedules, and acting as a gatekeeper of information. This role demands exceptional organizational skills, superior communication abilities, and a proactive approach to problem-solving. We are looking for an individual who is passionate about providing top-tier support and is eager to contribute to the success of a leading organization. The ideal candidate will possess a calm demeanor, the ability to handle pressure, and a strong understanding of corporate protocols.

Key Responsibilities

• Manage and maintain complex and dynamic calendars for senior executives, including scheduling internal and external meetings, appointments, and events.
• Coordinate all aspects of executive travel arrangements, including flights, accommodation, visas, and itineraries.
• Prepare, review, and edit confidential correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls, ensuring timely and appropriate responses.
• Organize and manage executive filing systems, both physical and digital, ensuring accuracy and accessibility.
• Serve as the primary point of contact for internal and external stakeholders, representing the executive office professionally.
• Assist in the preparation of meeting materials, take minutes, and track action items.
• Handle sensitive and confidential information with the utmost discretion and adherence to company policies.
• Support the planning and execution of executive events, dinners, and conferences.
• Conduct research and compile data as required for various executive projects and initiatives.

Requirements

• A minimum of 5 years of progressive experience supporting C-level executives or senior management.
• Exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar and meeting management tools.
• Outstanding written and verbal communication skills, with a professional demeanor and strong interpersonal abilities.
• Demonstrated ability to handle confidential and sensitive information with discretion and integrity.
• Proactive, resourceful, and able to anticipate needs and potential issues.
• Ability to work under pressure, meet tight deadlines, and maintain composure in a demanding environment.
• Experience in the Western Cape region or with companies operating in similar sectors is a plus.
• A relevant diploma or degree in business administration or a related field is highly desirable.
• Must be eligible to work in South Africa and located in or willing to relocate to George.

Benefits

• Attractive salary package reflecting the seniority of the role.
• Opportunity to work closely with top-tier executives and contribute to strategic decision-making.
• A professional and stimulating work environment within a respected organization.
• Exposure to diverse business operations and industry insights.guard
• Potential for advancement within the administrative or broader organizational structure.
• Support for professional development and continuous learning.