Senior Executive Administrator

Placements24; Noord-Kaap; Hybrid; ZAR 480,000 - 720,000; Full time

Benefits offered by this job

Hybrid work model

Health insurance provision

Retirement plan

Job summary

Placements24 is seeking a Senior Executive Administrator to provide sophisticated support to C-suite executives. This hybrid role in Kimberley requires discretion, superb organization, and proactive problem solving.

You will manage calendars, travel, and confidential communications while coordinating board materials and stakeholder liaison. The ideal candidate brings 6+ years in executive administration, exceptional multitasking, and advanced MS Office skills, with a proven ability to work

Qualifications

• Minimum 6 years in Executive Administration or EA to C-suite.
• Experience managing complex calendars and travel arrangements.
• Proven ability to handle confidential information with discretion.
• Strong written and verbal communication with high attention to detail.

Responsibilities

• Manage and coordinate complex executive calendars and meetings.
• Arrange international travel, visas, and expenses.
• Prepare and edit confidential correspondence, reports, and presentations.
• Screen communications and direct inquiries appropriately for executives.
• Prepare materials for board meetings and high-level gatherings.
• Maintain confidentiality and exercise sound judgment on sensitive information.
• Provide research and data support for executive decisions.
• Support onboarding of new executives and special projects as needed.
• Foster relationships with internal teams and external stakeholders.

Skills

Executive calendar management

Travel logistics

Discretion & confidentiality

Excellent communication

Organizational skills

Multitasking

Independent worker

Education

Relevant tertiary qualification

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a prominent financial services institution, is seeking a highly competent Senior Executive Administrator to provide sophisticated support to its C-suite executives. This role is critical for managing complex administrative tasks, facilitating executive communications, and ensuring the efficient operation of executive functions. The ideal candidate will possess exceptional discretion, impeccable organizational skills, and the ability to anticipate executive needs. This hybrid role is based in the diamond city of Kimberley , offering a blend of in-office collaboration and remote flexibility.

Key Responsibilities

• Manage and coordinate complex executive calendars, scheduling internal and external meetings with precision.
• Handle all aspects of executive travel arrangements, including international itineraries, visa applications, and expense management.
• Prepare, review, and edit confidential correspondence, reports, and presentations.
• Act as a primary liaison for executives, screening calls, managing emails, and directing inquiries appropriately.
• Organize and prepare materials for board meetings, executive committee sessions, and other high-level gatherings.
• Maintain strict confidentiality and exercise sound judgment in handling sensitive information.
• Conduct research and compile data for executive decision-making.
• Manage executive office supplies and resources.
• Support onboarding of new executives and assist with special projects as assigned.
• Build and maintain strong working relationships with internal departments and external stakeholders.

Requirements

• A minimum of 6 years of experience as an Executive Administrator or Executive Assistant, supporting C-suite executives.
• Proven expertise in managing complex calendars, travel logistics, and executive communications.
• Exceptional organizational, multitasking, and time-management skills.
• High level of proficiency in Microsoft Office Suite and other executive support tools.
• Excellent written and verbal communication skills, with outstanding attention to detail.
• Demonstrated ability to handle confidential information with utmost discretion and professionalism.
• Strong problem-solving skills and the ability to work proactively and independently.
• A relevant tertiary qualification is highly desirable.
• Experience in the financial services sector is an advantage.
• Comfortable working in a hybrid environment.

Benefits

• Competitive annual salary and bonus structure.
• Hybrid work model offering flexibility.
• Comprehensive health insurance and retirement plan.
• Significant opportunities for professional development and career advancement.
• Exposure to high-level strategic discussions and decision-making.
• Collaborative and professional work environment.
• Generous leave policy.