Executive Administrative Assistant

Placements24; Kempton Park; On-site; ZAR 420,000 - 540,000; Full time

Benefits offered by this job

Performance-based bonus

Medical aid plan

Provident fund

Job summary

Placements24 is seeking an Executive Administrative Assistant to provide comprehensive support to the executive leadership team in our Tembisa office. You will manage calendars, coordinate travel, prepare critical documents, and serve as the primary contact for internal and external stakeholders in a fast-paced retail environment.

The ideal candidate has 4+ years of experience supporting C-level executives, excellent communication skills, and a proactive, discreet approach.

Qualifications

• 4+ years as an Executive Administrative Assistant or similar role supporting C-level executives.
• Advanced proficiency in Microsoft Office with calendar management.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication abilities.
• Ability to handle confidential information with discretion.
• Experience with travel booking and expense management systems.
• Degree or diploma in Business Administration or related field preferred.
• Adaptable to changing priorities in the Tembisa office.

Responsibilities

• Manage and maintain complex executive calendars with precise scheduling.
• Coordinate domestic and international travel arrangements.
• Prepare, proofread, and edit documents for executives.
• Screen calls and visitors and direct inquiries professionally.
• Handle confidential information with utmost discretion.
• Organize executive events, conferences, and team meetings.
• Manage expense reports and reconcile corporate credit cards.
• Act as liaison between executives and departments/partners.
• Maintain filing systems (electronic and physical).

Skills

Calendar management

Microsoft Office

Organization

Communication

Travel coordination

Discretion

Education

Business Administration degree or diploma

Tools

Travel booking systems

Expense management systems

Administrative software

Job description

About the Role

Our client, a fast-growing retail conglomerate with its primary operations in Tembisa, Gauteng , is seeking a dedicated and highly organized Executive Administrative Assistant. This crucial role involves providing comprehensive administrative support to the executive leadership team, ensuring efficient workflow and seamless operations. The ideal candidate will be a proactive problem-solver, possess impeccable communication skills, and thrive in a demanding, fast-paced corporate environment. You will be instrumental in managing complex calendars, coordinating executive travel, preparing critical documents, and acting as a primary point of contact for internal and external stakeholders. This is an exceptional opportunity to work closely with senior management and contribute significantly to the strategic objectives of the organization based in Tembisa .

Key Responsibilities

• Manage and maintain complex executive calendars, scheduling appointments and meetings with precision.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents for executives.
• Screen and direct phone calls, visitors, and incoming correspondence with professionalism.
• Handle confidential information and sensitive matters with the utmost discretion.
• Organize and manage executive events, conferences, and team meetings.
• Conduct research and compile data for executive projects and decision-making.
• Manage expense reports and reconcile corporate credit card statements.
• Act as a liaison between executives and other departments, clients, and external partners.
• Maintain and organize electronic and physical filing systems for easy retrieval of information.

Requirements

• Proven experience of at least 4 years as an Executive Administrative Assistant or similar role, supporting C-level executives.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including calendar management.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to anticipate needs, prioritize tasks, and manage multiple projects simultaneously under pressure.
• Demonstrated ability to handle confidential information with discretion.
• Experience with travel booking and expense management systems.
• A degree or diploma in Business Administration or a related field is preferred.
• Adaptability and flexibility to changing priorities and demands in the Tembisa office.
• A proactive and resourceful approach to problem-solving.

Benefits

Our client offers a highly competitive salary package, including a performance-based bonus structure, alongside a comprehensive medical aid plan and a generous provident fund. This role provides significant opportunities for professional growth and development within a leading company. The supportive and collaborative work environment in Tembisa fosters innovation and teamwork. Employees also receive access to ongoing training and development programs, annual performance reviews, and unique corporate perks. This is a chance to be part of an impactful team and build a successful career.