Executive Administrative Officer

Placements24; Benoni; Hybrid; ZAR 900,000 - 1,350,000; Full time

Benefits offered by this job

Health benefits

Hybrid work model

Bonuses

Job summary

Placements24 is seeking an Executive Administrative Officer to provide comprehensive support to the senior leadership team in Benoni. The role requires strong organizational skills, discretion, and proactive calendar and travel management.

You will prepare executive communications, manage confidential information, and act as gatekeeper for multiple executives, enabling efficient leadership operations while maintaining a professional, confidential work environment.

Qualifications

• 5+ years of experience as an Executive Administrative Officer or similar executive support role.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Exceptional organizational, time-management, and multitasking capabilities.
• Superior written and verbal communication skills, with a polished and professional demeanor.

Responsibilities

• Manage and coordinate complex calendars, travel arrangements, and meeting logistics for multiple executives.
• Prepare, edit, and proofread executive correspondence, reports, and presentations with a high degree of accuracy.
• Handle confidential information with discretion and maintain meticulous filing systems.
• Act as a gatekeeper and primary point of contact for executives, managing incoming communications effectively.
• Coordinate internal and external meetings, ensuring all necessary resources and information are available.
• Assist with special projects and ad-hoc administrative tasks as required by the executive team.

Skills

Executive support

Calendar management

Microsoft Office

Communication skills

Time management

Tools

Outlook

Word

Excel

PowerPoint

Virtual meeting platforms

Job description

About the Role

Our client is seeking a highly professional and discreet Executive Administrative Officer to provide comprehensive support to their senior leadership team based in Benoni . This critical role demands exceptional organizational skills, a proactive mindset, and the ability to manage complex executive schedules and confidential information with utmost care. You will play an instrumental role in ensuring the efficiency and effectiveness of executive operations, acting as a key point of contact and facilitator for the leadership team. This position offers a unique opportunity to work closely with top-level management in a challenging and rewarding environment.

Key Responsibilities

• Manage and coordinate complex calendars, travel arrangements, and meeting logistics for multiple executives.
• Prepare, edit, and proofread executive correspondence, reports, and presentations with a high degree of accuracy.
• Handle confidential information with discretion and maintain meticulous filing systems.
• Act as a gatekeeper and primary point of contact for executives, managing incoming communications effectively.
• Coordinate internal and external meetings, ensuring all necessary resources and information are available.
• Assist with special projects and ad-hoc administrative tasks as required by the executive team.

Requirements

• Extensive experience (5+ years) as an Executive Administrative Officer or similar executive support role.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Exceptional organizational, time-management, and multitasking capabilities.
• Superior written and verbal communication skills, with a polished and professional demeanor.
• Demonstrated ability to anticipate needs and act proactively with minimal supervision.

Benefits

• Attractive executive-level salary and potential performance bonuses.
• Flexible hybrid work model allowing for a balance of in-office and remote work.
• Comprehensive executive health benefits package.
• Opportunities for continued professional development and high-level exposure.
• A sophisticated work environment in Benoni valuing confidentiality and efficiency.