Executive Assistant to the Director

Placements24; Pietermaritzburg; On-site; ZAR 240,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Medical and retirement benefits

Professional development opportunities

Supportive working environment

Annual leave and public holidays

Job summary

Placements24 is seeking an Executive Assistant to provide high-level administrative support to the Director in Pietermaritzburg. The role requires proactive calendar management, coordination of meetings, handling confidential correspondence, and acting as liaison with internal and external stakeholders.

Ideal candidates will have strong communication, exceptional organization, discretion, and the ability to anticipate needs in a dynamic office.

Qualifications

• Proven experience as an Executive Assistant supporting senior management.
• Excellent organizational and time-management skills.
• Discretion and ability to handle confidential information.

Responsibilities

• Manage and maintain the Director's calendar and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritize communications and act on behalf of the Director when allowed.
• Coordinate internal and external meetings, take minutes, and follow up on actions.
• Liaise with staff and external parties, maintaining professional standards.

Skills

Executive support

Calendar management

MS Office proficiency

Communication skills

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Director in Pietermaritzburg . This pivotal role involves managing complex schedules, coordinating meetings, handling confidential correspondence, and acting as a key liaison between the Director and internal/external stakeholders. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities in a dynamic environment, contributing to the smooth and efficient operation of the executive office and supporting strategic initiatives.

Key Responsibilities

• Manage and maintain the Director's calendar, scheduling appointments, meetings, and travel arrangements efficiently.
• Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy and adherence to company standards.
• Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately and responding on behalf of the Director when authorized.
• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with discretion and maintain meticulous filing systems, both physical and digital.
• Act as a primary point of contact for the Director's office, liaising effectively with staff at all levels and external parties.

Requirements

• Proven experience as an Executive Assistant or similar administrative role, supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
• Strong written and verbal communication skills, with a high level of professionalism and interpersonal competence.
• Discretion and the ability to handle sensitive and confidential information appropriately.
• A proactive approach to problem-solving and a commitment to delivering high-quality support.

Benefits

• Competitive annual salary with performance-based incentives.
• Comprehensive medical and retirement benefits package.
• Opportunities for professional development and skill enhancement.
• A supportive and professional working environment in Pietermaritzburg .
• Annual leave and public holidays as per company policy.