Administrative Assistant

Placements24; Cape Town; On-site; ZAR 180,000 - 270,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Retirement fund

Career development opportunities

Cape Town work environment

Job summary

Placements24 in Cape Town is seeking a dedicated Administrative Assistant to provide comprehensive support to a busy team. You will manage calendars, screen calls, prepare reports, and help with travel arrangements to ensure smooth day-to-day operations.

This role requires excellent written and verbal communication, meticulous attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• Previous experience as an Administrative Assistant or in a similar support role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Manage and coordinate calendars, appointments, and meeting logistics for multiple executives.
• Screen and direct phone calls, manage mail, and handle general correspondence.
• Prepare reports, presentations, and documents with high accuracy.
• Maintain organized filing systems, physical and digital.
• Assist with travel arrangements, including flights and itineraries.
• Provide general office support, onboarding new hires.

Skills

Organization

Communication

Time management

MS Office

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role

Our client is seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to their team in Cape Town. This role is crucial for maintaining the smooth operation of day-to-day business activities, ensuring efficient workflow, and providing a high level of support to executives and staff. You will handle a variety of tasks, from managing correspondence and scheduling appointments to organizing files and assisting with project coordination. This is an excellent opportunity for an individual looking to build their career in a professional administrative capacity within a thriving company, contributing significantly to the team's overall success and efficiency in a bustling urban environment.

Key Responsibilities

• Manage and coordinate calendars, appointments, and meeting logistics for multiple executives.
• Screen and direct phone calls, manage incoming and outgoing mail, and handle general correspondence.
• Prepare reports, presentations, and other documents with a high degree of accuracy.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
• Assist with travel arrangements, including booking flights, accommodations, and itineraries.
• Provide general office support, such as ordering supplies and assisting with onboarding new hires.

Requirements

• Previous experience as an Administrative Assistant or in a similar support role.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
• Discretion and professionalism in handling confidential information.

Benefits

• Competitive annual salary commensurate with experience.
• Company-sponsored medical aid and retirement fund.
• Opportunities for skill development and career advancement.
• A stable and professional working environment in the heart of Cape Town.
• Team-building events and a positive company culture.