Events Manager - Luxury Conferences

Placements24; Polokwane; Hybrid; ZAR 450,000 - 700,000; Full time

Benefits offered by this job

Health insurance

Pension fund contributions

Performance-based bonuses

Job summary

Placements24 in Polokwane, Limpopo, seeks an events manager to lead end-to-end luxury conferences and corporate events for a discerning clientele. The role demands meticulous planning, creative event design, and proactive stakeholder management.

You will oversee budgets, vendor relations, timelines, and on-site execution, while coordinating with clients to ensure flawless delivery. A bachelor's degree is advantageous, and 5–7 years' experience in corporate events is required.

Qualifications

• Bachelor's degree in Event Management, Hospitality, Marketing, or related field is advantageous.
• 5-7 years of experience in event planning and management, with corporate events and conferences.
• Proven track record of large-scale events with complex logistics.
• Excellent project management, prioritization, and deadline management.
• Strong negotiation and vendor management capabilities.
• Exceptional communication, interpersonal, and client-facing skills.
• Proficiency in event management software and Microsoft Office.

Responsibilities

• Plan, organize, and execute luxury conferences and corporate events from conception to completion.
• Manage budgets to meet financial objectives and profitability.
• Source, negotiate with, and manage relationships with vendors, venues, and suppliers.
• Develop creative event concepts and themes aligned with client objectives and brand standards.
• Create detailed event timelines, production schedules, and run sheets.
• Oversee logistics: venue setup, AV, catering, accommodation, transportation.
• Provide on-site event management and troubleshooting.
• Liaise with clients, provide regular updates and manage registrations and VIPs.
• Conduct post-event evaluations and prepare reports.

Skills

Organizational skills

Vendor management

Budget management

Client relationships

Communication

Event management software

Microsoft Office

Creativity

Education

Bachelor's degree in Event Management, Hospitality, Marketing, or related field

Tools

Event management software

Microsoft Office Suite

Job description

About the Role

Our client, a premier event management company specializing in high-end corporate events and conferences, is seeking a talented and detail-oriented Events Manager to join their team in Polokwane, Limpopo . This role is responsible for the end-to-end planning, execution, and successful delivery of luxury conferences and corporate events for a discerning clientele. The ideal candidate will possess exceptional organizational skills, a creative approach to event design, and a proven ability to manage budgets, vendors, and client relationships effectively. This position requires a proactive individual who can thrive in a fast-paced environment, manage multiple projects simultaneously, and ensure every event detail is executed flawlessly to exceed client expectations.

Key Responsibilities

Plan, organize, and execute all aspects of luxury conferences and corporate events from conception to completion. Manage event budgets, ensuring financial objectives are met and profitability is maximized. Source, negotiate with, and manage relationships with vendors, venues, and suppliers. Develop creative event concepts and themes in line with client objectives and brand standards. Create detailed event timelines, production schedules, and run sheets. Oversee event logistics, including venue setup, AV, catering, accommodation, and transportation. Provide on-site event management and support, ensuring smooth operation and troubleshooting any issues. Liaise directly with clients, understanding their needs and providing regular updates throughout the planning process. Manage event registration, guest communication, and VIP arrangements. Conduct post-event evaluations and provide comprehensive reports to clients and management.

Requirements

A Bachelor's degree in Event Management, Hospitality, Marketing, or a related field is advantageous. A minimum of 5-7 years of experience in event planning and management, with a strong focus on corporate events and conferences. Proven track record of successfully managing large-scale events with complex logistical requirements. Excellent project management skills, with the ability to prioritize tasks and manage multiple deadlines. Strong negotiation and vendor management capabilities. Exceptional communication, interpersonal, and client-facing skills. Proficiency in event management software and Microsoft Office Suite. Creative thinking and a keen eye for detail. Ability to remain calm and effective under pressure. Flexibility to travel and work extended hours, including weekends, as required by event schedules.

Benefits

Our client offers a competitive salary, performance-based bonuses, health insurance, pension fund contributions, and generous paid time off. Employees will also benefit from continuous professional development opportunities, exposure to high-profile events, and a dynamic team environment located in Polokwane .