Senior Event Coordinator for Luxury Hotels

Placements24; Randburg; On-site; ZAR 360,000 - 540,000; Full time

Benefits offered by this job

Health benefits

Professional development

Career advancement

Vibrant upscale setting

Job summary

Placements24 is seeking a Senior Event Coordinator to join a prominent hospitality group in Randburg, Gauteng. You will manage a wide range of events from conferences to weddings, coordinating proposals, budgets, and timelines with clients and internal teams.

Key duties include sourcing vendors, conducting site inspections, and overseeing on-site execution while maintaining strong client communication and post-event evaluation. Flexibility for evenings/weekends is required.

Qualifications

• Minimum of 5 years of experience in event planning and coordination within the hospitality industry.
• Proven track record of successfully managing complex events.
• Excellent understanding of event logistics, budgeting, and contract negotiation.
• Strong communication, negotiation, and interpersonal skills.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• A diploma or degree in Hospitality Management, Tourism, Marketing, or a related field is preferred.

Responsibilities

• Plan, coordinate, and execute a variety of events including conferences, weddings, banquets, and corporate functions.
• Develop event proposals, budgets, and timelines in collaboration with clients and internal stakeholders.
• Source and manage vendors, including caterers, decorators, entertainment, and audiovisual providers.
• Conduct site inspections and tastings to ensure venue suitability and quality.
• Oversee event setup, on-site management, and post-event breakdown.
• Liaise with hotel departments, including F&B, sales, and operations, to ensure seamless event delivery.
• Manage client communications, providing regular updates and addressing any concerns or requests.
• Troubleshoot and resolve any issues that arise during events.
• Maintain accurate event records and conduct post-event evaluations.

Skills

Event planning

Vendor management

Budgeting

Negotiation

Interpersonal skills

MS Office Suite

Communication

Education

Diploma/degree in Hospitality or related field

Tools

Event management software

MS Office Suite

Job description

About the Role

Our client, a prominent hospitality group, is seeking a highly organized and creative Senior Event Coordinator to join their dynamic team in Randburg, Gauteng . This role is pivotal in ensuring the flawless execution of a wide range of events, from intimate corporate gatherings to large-scale social functions. The ideal candidate will possess a keen eye for detail, exceptional interpersonal skills, and a passion for delivering unforgettable experiences. You will be responsible for managing multiple projects simultaneously, maintaining strong relationships with vendors, and ensuring all events align with our client's brand standards and client expectations. This is an exciting opportunity for a motivated professional to contribute to the success of prestigious hospitality venues.

Key Responsibilities

• Plan, coordinate, and execute a variety of events including conferences, weddings, banquets, and corporate functions.
• Develop event proposals, budgets, and timelines in collaboration with clients and internal stakeholders.
• Source and manage vendors, including caterers, decorators, entertainment, and audiovisual providers.
• Conduct site inspections and tastings to ensure venue suitability and quality.
• Oversee event setup, on-site management, and post-event breakdown.
• Liaise with hotel departments, including F&B, sales, and operations, to ensure seamless event delivery.
• Manage client communications, providing regular updates and addressing any concerns or requests.
• Troubleshoot and resolve any issues that arise during events.
• Maintain accurate event records and conduct post-event evaluations.

Requirements

• Minimum of 5 years of experience in event planning and coordination within the hospitality industry.
• Proven track record of successfully managing complex events.
• Excellent understanding of event logistics, budgeting, and contract negotiation.
• Strong communication, negotiation, and interpersonal skills.
• Proficiency in event management software and MS Office Suite.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• A diploma or degree in Hospitality Management, Tourism, Marketing, or a related field is preferred.
• Demonstrated ability to remain calm under pressure and handle multiple priorities.
• A passion for creating exceptional guest experiences.

Benefits

Our client offers a competitive salary package, comprehensive health benefits, and opportunities for professional development and career advancement within a leading hospitality group. You will be part of a supportive and collaborative team environment, working in a vibrant and upscale setting in Randburg, Gauteng . Enjoy access to exclusive industry events and continuous learning opportunities to hone your skills and expand your network. This role provides the chance to significantly impact guest satisfaction and company reputation through expertly managed events.