Event Coordinator

Placements24; Polokwane; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Health and wellness benefits

Diverse and exciting events

Professional development and training

Job summary

Placements24 is seeking an energetic Event Coordinator in Polokwane to plan, organize and execute a variety of hospitality events from concept to completion. You will liaise with clients, vendors and internal teams to meet objectives and budgets, delivering memorable experiences.

The role requires strong organizational and communication skills, a creative mindset, and proficiency with event management software and MS Office.

Qualifications

• 3+ years in event planning or coordination, preferably hospitality/events.
• Ability to manage multiple projects and meet tight deadlines.
• Excellent organizational, time management and communication skills.
• Proficiency with event management software and MS Office.
• Strong negotiation skills with vendors and suppliers.
• Creative mindset with keen eye for detail and aesthetics.

Responsibilities

• Plan, organize, and manage all aspects of events, including logistics, timelines, and budgets.
• Liaise with clients to understand needs and ensure satisfaction throughout planning.
• Coordinate with vendors and internal teams to ensure smooth execution.
• Develop event layouts, seating, and staffing schedules.
• Oversee on-site event management and troubleshoot issues.
• Handle post-event follow-up, feedback collection and reporting.

Skills

Organizational skills

Time management

Communication

Negotiation

Creativity

Attention to detail

Tools

Event management software

Microsoft Office Suite

Job description

About the Role

Our client is looking for a detail-oriented and enthusiastic Event Coordinator to manage and execute a variety of events for their hospitality venue in Polokwane . You will be responsible for planning, organizing, and executing events from conception to completion, ensuring they meet client objectives and budget requirements. This role involves close collaboration with clients, vendors, and internal teams to deliver memorable and successful events. You will have the opportunity to showcase your creativity and organizational prowess in a dynamic setting, contributing to the venue's reputation for hosting exceptional gatherings.

Key Responsibilities

• Plan, organize, and manage all aspects of events, including logistics, timelines, and budgets.
• Liaise directly with clients to understand their event needs and ensure satisfaction throughout the planning process.
• Coordinate with vendors, suppliers, and internal departments (catering, AV, venue staff) to ensure smooth event execution.
• Develop event layouts, seating arrangements, and staffing schedules.
• Oversee on-site event management, troubleshooting any issues that arise to ensure a seamless experience.
• Manage post-event follow-up, including feedback collection and reporting.

Requirements

• Minimum of 3 years of experience in event planning or coordination, preferably within the hospitality or events industry.
• Proven ability to manage multiple projects simultaneously and meet tight deadlines.
• Excellent organizational, time management, and communication skills.
• Proficiency in event management software and Microsoft Office Suite.
• Strong negotiation skills for dealing with vendors and suppliers.
• A creative mindset with a keen eye for detail and aesthetics.

Benefits

• Competitive annual salary.
• Health and wellness benefits.
• Opportunities to work on diverse and exciting events.
• Professional development and training programs.
• A collaborative and creative work environment.