Senior Events Coordinator

Placements24; Stellenbosch; Hybrid; ZAR 360,000 - 560,000; Full time

Benefits offered by this job

Hybrid work arrangement

Staff discounts on wine and dining

Professional development

Job summary

The role combines on-site coordination with remote planning, requires 4+ years in hospitality events, budgeting, vendor management, and client liaison; hybrid schedule with on-site client meetings and events in Stellenbosch.

Qualifications

• Minimum 4 years of experience in event planning and coordination.
• Strong budgeting, logistics and contract negotiation skills.
• Excellent communication, interpersonal and client-facing abilities.
• Proficiency with event management software and MS Office Suite.
• Degree or diploma in Event Management, Hospitality, Marketing or related field is advantageous.

Responsibilities

• Plan and execute a diverse range of events (weddings, conferences, product launches, private parties).
• Serve as main client contact from inquiry to post-event follow-up.
• Develop proposals, budgets and timelines to ensure profitability and client satisfaction.
• Coordinate with internal teams and external vendors for seamless delivery.
• Conduct site inspections and client meetings, in-person or virtual.
• Oversee setup, execution and breakdown of events and resolve issues promptly.

Skills

Event planning

Multitasking

Client-facing

Vendor coordination

Education

Event Management degree

Tools

MS Office Suite

Event management software

Job description

About the Role

Our client, a prestigious wine estate and function venue in Stellenbosch, Western Cape, is seeking a highly organized and creative Senior Events Coordinator. This role is integral to delivering memorable and flawless events, from intimate weddings to large corporate functions. You will be responsible for the end-to-end planning, execution, and management of events, ensuring client satisfaction and adherence to venue standards. This is an excellent opportunity for a seasoned professional in hospitality and tourism sector to showcase their talent in event management within a world-renowned region. The role requires a blend of on-site coordination and remote planning capabilities in Stellenbosch, Western Cape.

Key Responsibilities

• Manage the planning and execution of a diverse range of events, including weddings, conferences, product launches, and private parties.
• Serve as the primary point of contact for clients from initial inquiry through post-event follow-up.
• Develop event proposals, budgets, and timelines, ensuring profitability and client satisfaction.
• Coordinate with internal departments (catering, venue staff, AV technicians) and external vendors (florists, entertainment) to ensure seamless event delivery.
• Conduct site inspections and client meetings, both in-person and virtually.
• Oversee event setup, execution, and breakdown, ensuring all details are managed meticulously.
• Troubleshoot and resolve any issues that arise during events.
• Maintain accurate event records and client databases.
• Stay abreast of industry trends and creative event concepts.
• Contribute to the marketing and promotion of the venue's event services.

Requirements

• A minimum of 4 years of experience in event planning and coordination, preferably within the hospitality and tourism industry or a related field.
• Proven ability to manage multiple events simultaneously with exceptional organizational skills.
• Strong understanding of event logistics, budgeting, and contract negotiation.
• Excellent communication, interpersonal, and client-facing skills.
• Proficiency in event management software and MS Office Suite.
• A degree or diploma in Event Management, Hospitality, Marketing, or a related discipline is advantageous.
• Ability to work a hybrid schedule, requiring presence in Stellenbosch, Western Cape for key on-site activities and client meetings.
• Creative thinking and a passion for delivering unique and successful events.
• Problem-solving skills and the ability to remain calm under pressure.

Benefits

• Annual salary of R.
• Hybrid work arrangement offering flexibility.
• Access to stunning event venues and world-class facilities.
• Opportunities for professional development and networking within the hospitality and tourism sector.
• Staff discounts on wine and dining.
• A creative and inspiring work environment in Stellenbosch, Western Cape.
• Potential for bonuses based on event success.