Event Coordinator - Wine Region

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work schedule

Wine region work experience

Professional development

Networking opportunities

Job summary

Placements24 is seeking a detail-oriented Event Coordinator to plan and execute events in Stellenbosch's renowned wine region. You will partner with culinary teams, sales, and operations to deliver exceptional service while managing budgets and post-event analysis.

This hybrid role blends on-site event management with remote planning, requiring strong vendor relations, client-facing communication, and proficiency with event management software.

Qualifications

• Proven experience as an Event Coordinator or in a similar event management role, preferably in hospitality or venue management.
• Strong understanding of event planning processes, budgeting, and vendor management.
• Excellent organizational, time management, and multitasking skills.
• Exceptional communication and interpersonal abilities, with strong client-facing experience.
• Proficiency in event management software and standard office productivity tools.
• Ability to adapt to a hybrid work model, balancing on-site responsibilities with remote planning duties.

Responsibilities

• Plan, organize, and execute a wide range of events, including weddings, corporate functions, and wine tastings.
• Develop event budgets, manage expenditures, and ensure profitability targets are met.
• Coordinate with clients to understand their needs, preferences, and event objectives.
• Liaise with vendors, suppliers, and internal departments to ensure seamless event execution.
• Oversee event setup, logistics, staffing, and on-site management to ensure flawless delivery.
• Conduct post-event evaluations and client feedback sessions to identify areas for improvement.

Skills

Event coordination

Budgeting

Vendor management

Organization

Time management

Multitasking

Communication

Client-facing

Event software

Tools

Event management software

Job description

About the Role

Our client is seeking a detail-oriented and creative Event Coordinator to manage and execute a variety of events for their renowned establishment in the picturesque wine region of Stellenbosch . This role involves overseeing all aspects of event planning, from conceptualization and budgeting to execution and post-event analysis, ensuring seamless and memorable experiences for clients and guests. You will work closely with culinary teams, sales, and operational staff to deliver exceptional service. This hybrid role allows for flexible work arrangements, combining on-site event management with remote planning and administrative tasks.

Key Responsibilities

• Plan, organize, and execute a wide range of events, including weddings, corporate functions, and wine tastings.
• Develop event budgets, manage expenditures, and ensure profitability targets are met.
• Coordinate with clients to understand their needs, preferences, and event objectives.
• Liaise with vendors, suppliers, and internal departments to ensure seamless event execution.
• Oversee event setup, logistics, staffing, and on-site management to ensure flawless delivery.
• Conduct post-event evaluations and client feedback sessions to identify areas for improvement.

Requirements

• Proven experience as an Event Coordinator or in a similar event management role, preferably in hospitality or venue management.
• Strong understanding of event planning processes, budgeting, and vendor management.
• Excellent organizational, time management, and multitasking skills.
• Exceptional communication and interpersonal abilities, with strong client-facing experience.
• Proficiency in event management software and standard office productivity tools.
• Ability to adapt to a hybrid work model, balancing on-site responsibilities with remote planning duties.

Benefits

• Competitive annual salary and potential for performance-based bonuses.
• Hybrid work schedule offering flexibility and work-life balance.
• Opportunities to work in a beautiful and prestigious wine region.
• Professional development and networking opportunities within the event industry.
• A dynamic and rewarding role focused on creating unique experiences.