Event Planning Coordinator

Placements24; Mossel Bay; Hybrid; ZAR 201,000 - 357,000; Full time

Benefits offered by this job

Fully remote

Contractor role

Flexible projects

Competitive pay

Work from SA

Job summary

Placements24 is seeking a creative and highly organized Event Planning Coordinator to join a boutique firm specializing in destination weddings and corporate retreats. This fully remote role allows you to manage events from anywhere in South Africa, collaborating with senior planners and vendors to ensure flawless execution.

You will develop timelines, budgets, and run sheets, while managing client communications and on-site logistics when required.

Qualifications

• Minimum of 2 years of experience in event planning/coordinator roles.
• Proven ability to manage multiple projects and meet tight deadlines.
• Excellent organizational and communication skills.
• Experience with event management software and MS Office.
• Bachelor's degree in Event Management or related field preferred.
• Must be legally authorized to work as a contractor in South Africa.

Responsibilities

• Assist in planning, coordination, and execution from concept to post-event evaluation.
• Source and liaise with vendors including caterers, decorators, entertainers, and technical providers.
• Manage client communication with regular updates and prompt inquiries.
• Develop event timelines, budgets, and run sheets.
• Conduct venue research and site inspections (virtual or in-person when required).
• Assist with guest management, including invitations, RSVPs, and seating arrangements.
• Oversee on-site event logistics and troubleshoot any issues.
• Maintain detailed event documentation and records.
• Collaborate with the broader event team to ensure cohesive planning and delivery.
• Stay updated on event industry trends and best practices.

Skills

Event planning

Vendor coordination

Client communication

Project management

MS Office

Event management software

Remote work

Education

Bachelor's degree in Event Management or related field

Tools

Microsoft Office Suite

Event Management Software

Job description

About the Role

Our client, a boutique event management firm specializing in destination weddings and corporate retreats, is seeking a creative and highly organized Event Planning Coordinator. This role is fully remote, allowing you to manage events from anywhere in South Africa . You will be responsible for assisting senior planners in the execution of various events, coordinating with vendors, managing client communications, and ensuring seamless event logistics. The ideal candidate has a flair for creativity, exceptional organizational skills, and a deep understanding of event planning principles. This position requires a proactive individual who thrives in a fast-paced, deadline-driven environment and can manage multiple projects simultaneously.

Key Responsibilities

Assist in the planning, coordination, and execution of diverse events, from initial concept to post-event evaluation. Source and liaise with vendors, including caterers, decorators, entertainers, and technical providers. Manage client communication, providing regular updates and addressing inquiries promptly. Develop event timelines, budgets, and run sheets. Conduct venue research and site inspections (virtually or in-person when required). Assist with guest management, including invitations, RSVPs, and seating arrangements. Oversee on-site event logistics and troubleshoot any issues that arise during the event. Maintain detailed event documentation and records. Collaborate effectively with the broader event team to ensure cohesive planning and delivery. Stay updated on event industry trends and best practices.

Requirements

Minimum of 2 years of experience in event planning, coordination, or a related hospitality role. Proven ability to manage multiple projects and meet tight deadlines. Excellent organizational, time management, and communication skills. Proficiency in event management software and Microsoft Office Suite. A strong network of vendors is a plus. Experience in destination event planning or luxury event coordination is advantageous. Ability to work independently and manage your time effectively in a remote setting. Requires a reliable internet connection and a dedicated workspace. Bachelor's degree in Event Management, Hospitality, Marketing, or a related field is preferred. Must be legally authorized to work as a contractor in South Africa .

Benefits

This is a fully remote contractor position offering significant flexibility. You will gain valuable experience in event management for a growing company, with the potential for repeat business and expanded responsibilities. Our client offers competitive compensation for project-based work, with opportunities to showcase your skills and creativity. Work from your preferred location within Mossel Bay, Western Cape , or anywhere in South Africa. This role is ideal for an entrepreneurial individual passionate about crafting memorable experiences.