Senior Event Coordinator

Placements24; Pretoria; Hybrid; ZAR 520,000 - 680,000; Full time

Benefits offered by this job

Health insurance

Hybrid work model

Travel allowance

Job summary

Placements24 in Pretoria is seeking a Senior Event Coordinator to manage a diverse portfolio of high-profile events. You will lead planning from concept to on-site execution, ensuring client satisfaction and flawless delivery.

The role requires 5+ years of experience, strong budgeting and vendor negotiation skills, and excellent communication and organizational abilities. A hybrid work model is offered, with opportunities across corporate, conference, and social events in Gauteng.

Qualifications

• Minimum of 5 years in event planning and coordination with a strong portfolio of events.
• Budget management experience and vendor negotiation proven.
• Excellent organizational, time management, and multitasking abilities.

Responsibilities

• Plan, organize, and execute a wide range of events including corporate functions, conferences, weddings, and social gatherings.
• Develop detailed event proposals, budgets, and timelines, ensuring financial targets are met and optimized.
• Source, negotiate with, and manage relationships with vendors, suppliers, and venues.
• Coordinate all event logistics, including staffing, catering, audiovisual, transportation, and décor.
• Conduct site inspections and venue assessments to ensure suitability for event requirements.
• Manage on-site event execution, troubleshoot issues, and ensure smooth operation.
• Collaborate with clients to understand their vision and objectives, providing expert advice and ensuring satisfaction.
• Create event marketing materials and manage guest communications, invitations, and registration processes.
• Stay abreast of industry trends and best practices in event management.
• Maintain accurate records and post-event reports for analysis and future planning in Gauteng.

Skills

5+ years experience

Budget management

Vendor negotiation

Communication

Hybrid work

Organizational skills

Team collaboration

Event management software

Education

Bachelor's degree in Hospitality Management

Bachelor's degree in Marketing

Bachelor's degree in Public Relations

Tools

Event management software

Job description

About the Role

Our client, a premier event management company based in Pretoria, Gauteng, is seeking an experienced and highly organized Senior Event Coordinator to manage and execute a diverse portfolio of high-profile events. This role requires a creative individual with exceptional planning, logistical, and interpersonal skills. The successful candidate will be responsible for overseeing all aspects of event planning, from conceptualization and budgeting to vendor management and on-site execution. This hybrid role offers a blend of office-based collaboration and remote flexibility, allowing you to contribute effectively while maintaining a healthy work-life balance. You will play a key role in ensuring that every event is executed flawlessly, meeting and exceeding client expectations. We are looking for a dedicated professional who can bring innovative ideas to life and manage complex projects with precision in the Pretoria area.

Key Responsibilities

• Plan, organize, and execute a wide range of events, including corporate functions, conferences, weddings, and social gatherings.
• Develop detailed event proposals, budgets, and timelines, ensuring financial targets are met and optimized.
• Source, negotiate with, and manage relationships with vendors, suppliers, and venues.
• Coordinate all event logistics, including staffing, catering, audiovisual, transportation, and décor.
• Conduct site inspections and venue assessments to ensure suitability for event requirements.
• Manage on-site event execution, troubleshooting any issues that may arise and ensuring smooth operation.
• Collaborate with clients to understand their vision and objectives, providing expert advice and ensuring their satisfaction.
• Create event marketing materials and manage guest communications, invitations, and registration processes.
• Stay abreast of industry trends and best practices in event management.
• Maintain accurate records and post-event reports for analysis and future planning in Gauteng.

Requirements

• Minimum of 5 years of proven experience in event planning and coordination, with a strong portfolio of successfully executed events.
• Demonstrated experience in managing budgets and negotiating with vendors.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication, interpersonal, and client management skills.
• Proficiency in event management software and standard office productivity suites.
• Ability to work effectively both independently and as part of a team, adapting to hybrid work demands.
• Creative thinking and problem-solving skills to handle unforeseen challenges.
• Bachelor's degree in Hospitality Management, Marketing, Public Relations, or a related field is preferred.
• Flexibility to work evenings and weekends as required by event schedules in Pretoria.

Benefits

• Competitive salary commensurate with experience.
• Hybrid work model offering flexibility between office and remote work.
• Opportunities to work on diverse and exciting events.
• Professional development and training opportunities.
• Health insurance benefits.
• Travel allowance for site visits and event coordination as needed.
• A dynamic and collaborative team environment in Pretoria.