Event Planning and Management Coordinator

Placements24; Sandton; Hybrid; ZAR 240,000 - 420,000; Full time

Benefits offered by this job

Provident fund

Annual leave allowance

Hybrid work model

Job summary

Placements24 is seeking an experienced Event Planning and Management Coordinator for a leading Sandton-based event company. This hybrid role combines on-site coordination with remote planning, supporting corporate conferences, product launches, galas and social events.

You will liaise with clients, manage vendors, create timelines and budgets, and oversee registration and on-site logistics. A creative, detail-oriented professional with strong communication will thrive in this fast-paced

Qualifications

• Minimum of 2 years of experience in event planning, coordination, or management.
• Proven ability to manage multiple projects simultaneously and meet tight deadlines.
• Excellent organizational and time management skills.
• Strong communication, interpersonal, and client-facing skills.
• Proficiency in event management software and Microsoft Office Suite.
• A creative mindset with an eye for detail and aesthetics.
• Ability to work effectively both independently and as part of a team.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
• A valid driver's license and access to a reliable vehicle are advantageous for site visits.
• Based in or able to commute to Sandton, Gauteng for on-site responsibilities.

Responsibilities

• Assist in the planning and execution of diverse events, ensuring all aspects are handled efficiently and within budget.
• Liaise with clients to understand their event requirements, objectives, and preferences.
• Source and manage vendors, including caterers, venues, decorators, and entertainment providers.
• Develop event timelines, budgets, and detailed project plans.
• Coordinate on-site event logistics, including setup, registration, staffing, and breakdown.
• Manage attendee communication and registration processes.
• Troubleshoot and resolve any issues that may arise before, during, or after events.
• Conduct post-event evaluations and gather client feedback for future improvements.
• Maintain strong relationships with vendors and venues.
• Stay updated on the latest event trends and best practices.

Job description

About the Role

Our client, a leading event management company based in the bustling financial hub of Sandton, Gauteng, is looking for a talented and organized Event Planning and Management Coordinator. This hybrid role offers a blend of on-site and remote work, providing flexibility while ensuring active participation in all facets of event execution. You will be instrumental in the planning, organization, and execution of a wide range of events, from corporate conferences and product launches to social gatherings and galas. The successful candidate will have a flair for creativity, exceptional organizational skills, and a meticulous attention to detail. You will work closely with clients to understand their vision and translate it into seamless, memorable events. This position is perfect for someone passionate about creating extraordinary experiences and thrives in a dynamic, fast-paced environment within Sandton.

Key Responsibilities

• Assist in the planning and execution of diverse events, ensuring all aspects are handled efficiently and within budget.
• Liaise with clients to understand their event requirements, objectives, and preferences.
• Source and manage vendors, including caterers, venues, decorators, and entertainment providers.
• Develop event timelines, budgets, and detailed project plans.
• Coordinate on-site event logistics, including setup, registration, staffing, and breakdown.
• Manage attendee communication and registration processes.
• Troubleshoot and resolve any issues that may arise before, during, or after events.
• Conduct post-event evaluations and gather client feedback for future improvements.
• Maintain strong relationships with vendors and venues.
• Stay updated on the latest event trends and best practices.

Requirements

• Minimum of 2 years of experience in event planning, coordination, or management.
• Proven ability to manage multiple projects simultaneously and meet tight deadlines.
• Excellent organizational and time management skills.
• Strong communication, interpersonal, and client-facing skills.
• Proficiency in event management software and Microsoft Office Suite.
• A creative mindset with an eye for detail and aesthetics.
• Ability to work effectively both independently and as part of a team.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
• A valid driver's license and access to a reliable vehicle are advantageous for site visits.
• Based in or able to commute to Sandton, Gauteng for on-site responsibilities.

Benefits

This hybrid position offers a competitive salary, access to a provident fund, and a generous annual leave allowance. You will gain invaluable experience working on a diverse portfolio of high-profile events. Our client is committed to employee development, offering opportunities for training and career advancement. You will be part of a dynamic and collaborative team environment in Sandton, with the flexibility of a hybrid work model. Enjoy the excitement of the event industry combined with a supportive workplace culture.