Event Planner & Caterer Liaison

Placements24; Stellenbosch; Hybrid; ZAR 450,000 - 650,000; Full time

Benefits offered by this job

Bonus structure

Travel opportunities

Professional development

Creative environment

Job summary

Placements24 in Stellenbosch seeks an experienced Event Planner & Caterer Liaison to design and execute bespoke events. You will liaise with clients to translate visions into detailed proposals, oversee vendor selection, budgets, and timelines, and ensure flawless execution from concept to cleanup.

This role requires at least five years in event planning, a proven catering network, strong negotiation and communication skills, and proficiency with event planning software.

Qualifications

• 5+ years of experience in event planning.
• Portfolio of successful events.
• Experience working with catering vendors.
• Strong negotiation, communication and interpersonal skills.
• Proficiency with event planning software.
• Ability to manage multiple projects under pressure.

Responsibilities

• Consult with clients to understand event needs, objectives and budget constraints.
• Develop innovative event concepts, themes and proposals.
• Source, select and manage catering vendors, negotiate contracts and ensure service quality.
• Create and manage detailed event timelines, schedules and budgets.
• Oversee on-site event logistics, venue setup, staffing coordination and vendor management.
• Ensure exceptional client satisfaction through proactive communication and meticulous attention to detail.

Skills

Event planning

Vendor management

Budget management

Negotiation

Communication

Project management

Software tools

Tools

Event planning software

Job description

About the Role Our client is seeking a highly organized and client-focused Event Planner & Caterer Liaison to manage bespoke events in the picturesque region of Stellenbosch . This role involves conceptualizing unique event experiences, selecting and coordinating with top-tier catering partners, and ensuring flawless execution from start to finish. You will be the primary point of contact for clients, translating their vision into reality while managing budgets, timelines, and all logistical aspects. This is a premier opportunity for a seasoned event professional to showcase their creativity and management skills in a beautiful setting.

Key Responsibilities

• Consult with clients to understand their event needs, objectives, and budget constraints.
• Develop innovative event concepts, themes, and detailed proposals.
• Source, select, and manage relationships with preferred catering vendors, negotiating contracts and ensuring service quality.
• Create and manage detailed event timelines, schedules, and budgets.
• Oversee all on-site event logistics, including venue setup, staffing coordination, and vendor management.
• Ensure exceptional client satisfaction through proactive communication and meticulous attention to detail throughout the planning process and event execution.

Requirements

• Minimum of 5 years of experience in event planning, with a strong portfolio of successful events.
• Proven experience working closely with catering companies and other event vendors.
• Excellent negotiation, communication, and interpersonal skills.
• Strong project management abilities with a keen eye for detail and creative flair.
• Proficiency in event planning software and tools.
• Ability to work under pressure and manage multiple projects simultaneously.

Benefits

• Attractive salary and performance-based bonus structure.
• Opportunity to design and execute high-profile events in a sought-after location.
• Professional development opportunities and networking within the events industry.
• A dynamic work environment that fosters creativity and collaboration.
• Potential for international travel for familiarization trips or client events.