Event Planning & Catering Coordinator

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Unique venues

Health insurance

Retirement planning

Supportive team culture

Job summary

Placements24 in Stellenbosch, Western Cape, is seeking a meticulous Event Planning & Catering Coordinator to join our dynamic team. You will manage multiple events from client brief to on-site execution, coordinating planning and catering to ensure memorable occasions.

This role demands strong organization, sharp communication, and an eye for detail, with the opportunity to work across diverse venues in the Stellenbosch region within a hybrid work model.

Qualifications

• Proven experience in event planning or coordination, preferably within the catering or hospitality industry.
• Strong organizational and time management skills, with the ability to multitask effectively.
• Excellent communication, negotiation, and interpersonal skills.
• Familiarity with event management software and catering processes.
• Ability to work collaboratively with internal teams and external vendors.
• A creative mindset with a keen eye for detail and a commitment to client satisfaction.

Responsibilities

• Coordinate all aspects of event planning, from initial client consultation to post-event follow-up.
• Liaise with clients to understand their event requirements, preferences, and budget constraints.
• Develop event timelines, manage schedules, and ensure all deadlines are met.
• Oversee the coordination of catering services, including menu selection, vendor management, and on-site execution.
• Manage event budgets, track expenses, and ensure profitability targets are met.
• Troubleshoot and resolve any event-related issues promptly and efficiently.

Skills

Event planning

Coordination

Time management

Communication

Negotiation

Vendor management

Interpersonal skills

Job description

About the Role

Our client is seeking a meticulous and enthusiastic Event Planning & Catering Coordinator to join their dynamic team in Stellenbosch . This role is ideal for a proactive individual who can manage multiple events simultaneously, ensuring seamless coordination between planning and catering execution. You will be responsible for liaising with clients, coordinating event logistics, overseeing catering services, and ensuring every detail contributes to a successful and memorable occasion. This position requires a blend of organizational skills, excellent communication, and a passion for creating exceptional event experiences for a diverse clientele.

Key Responsibilities

• Coordinate all aspects of event planning, from initial client consultation to post-event follow-up.
• Liaise with clients to understand their event requirements, preferences, and budget constraints.
• Develop event timelines, manage schedules, and ensure all deadlines are met.
• Oversee the coordination of catering services, including menu selection, vendor management, and on-site execution.
• Manage event budgets, track expenses, and ensure profitability targets are met.
• Troubleshoot and resolve any event-related issues promptly and efficiently.

Requirements

• Proven experience in event planning or coordination, preferably within the catering or hospitality industry.
• Strong organizational and time management skills, with the ability to multitask effectively.
• Excellent communication, negotiation, and interpersonal skills.
• Familiarity with event management software and catering processes.
• Ability to work collaboratively with internal teams and external vendors.
• A creative mindset with a keen eye for detail and a commitment to client satisfaction.

Benefits

• Competitive annual salary and potential for performance bonuses.
• Hybrid work model offering flexibility and a blend of office and remote work.
• Opportunities to work at unique venues and plan diverse events in the scenic Stellenbosch region.
• Comprehensive health insurance and retirement planning benefits.
• A supportive and collaborative team culture focused on excellence and client success.