Administrative Coordinator - Events

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Competitive salary

Performance bonuses

Growth opportunities

Dynamic team

Job summary

Placements24 in Stellenbosch is seeking an Administrative Coordinator focused on events to support planning, execution, and follow-up of various company events. You will manage logistical details, coordinate with vendors, and provide essential administrative support to ensure each event is a success.

This role offers exposure to internal and external functions within the Western Cape wine region, requiring sharp organization, proactive communication, and the ability to multitask under tight

Qualifications

• Proven experience in an administrative role, preferably with exposure to event coordination.
• Excellent organizational and project management skills with meticulous attention to detail.
• Proficiency in Microsoft Office Suite and familiarity with event management software.
• Strong communication and interpersonal skills for liaising with diverse stakeholders.
• Ability to multitask and work effectively under pressure to meet event deadlines in Stellenbosch.

Responsibilities

• Assist in the planning and coordination of company events, including venue selection, catering, and scheduling.
• Manage event budgets, track expenses, and process vendor payments.
• Coordinate with external vendors and service providers to ensure smooth event execution.
• Prepare event materials, such as invitations, programs, and registration lists.
• Provide on-site support during events as needed, managing logistics and guest inquiries.
• Handle post-event follow-up, including thank‑you notes and feedback collection.

Skills

Administrative experience

Event coordination

MS Office

Communication skills

Multitasking

Tools

Event management software

Job description

About the Role

Our client is seeking a creative and organized Administrative Coordinator with a focus on events to join their team in Stellenbosch . This role will be instrumental in supporting the planning, execution, and follow‑up of various company events, from internal meetings to external functions. You will manage logistical details, coordinate with vendors, and provide essential administrative support to ensure each event is a resounding success. This is a fantastic opportunity for an individual passionate about event management and seeking to leverage their administrative skills in a vibrant and dynamic setting within the heart of the Western Cape 's wine region.

Key Responsibilities

• Assist in the planning and coordination of company events, including venue selection, catering, and scheduling.


• Manage event budgets, track expenses, and process vendor payments.


• Coordinate with external vendors and service providers to ensure smooth event execution.


• Prepare event materials, such as invitations, programs, and registration lists.


• Provide on-site support during events as needed, managing logistics and guest inquiries.


• Handle post-event follow-up, including thank‑you notes and feedback collection.

Requirements

• Proven experience in an administrative role, preferably with exposure to event coordination.


• Excellent organizational and project management skills with meticulous attention to detail.


• Proficiency in Microsoft Office Suite and familiarity with event management software is a plus.


• Strong communication and interpersonal skills for liaising with diverse stakeholders.


• Ability to multitask and work effectively under pressure to meet event deadlines in Stellenbosch .

Benefits

• Competitive salary and potential for performance bonuses.


• Exposure to exciting event planning projects within a renowned organization.


• Opportunities for professional growth and skill development in event management.


• A dynamic and collaborative work environment in beautiful Stellenbosch .


• Supportive team culture focused on creativity and successful outcomes.