Event Planner Assistant

Placements24; Mtubatuba Local Municipality; Hybrid; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Hybrid work model

Exposure to diverse events

Professional growth in event planning

Dynamic and creative work environment

Job summary

Placements24 is seeking an enthusiastic Event Planner Assistant to support the team in Richards Bay. The role covers planning, coordination, and execution of corporate and private events, with hands-on experiences in event management and vendor liaison.

The position offers hybrid work, allowing on-site and remote task management, and opportunities for growth in the events/tourism sector.

Qualifications

• Experience in event coordination or administration in hospitality or event management.
• Strong organizational skills and ability to manage multiple projects.
• Excellent verbal and written communication skills.
• Proficiency in event planning software and standard office suites.
• Proactive attitude, attention to detail, and a passion for creating memorable experiences.
• Willingness to travel to event sites in and around Richards Bay as needed.

Responsibilities

• Assist lead event planners in coordinating all aspects of event logistics, including venue selection, catering, and entertainment.
• Manage event timelines, ensuring all tasks are completed by deadlines.
• Communicate with vendors, clients, and internal teams to confirm arrangements and resolve any issues.
• Prepare event materials, presentations, and participant information packs.
• Provide on-site support during events to ensure smooth execution and guest satisfaction.
• Maintain event budgets and track expenses, assisting with financial reconciliation.

Skills

Event coordination experience

Organizational skills

Verbal and written communication

Manage multiple projects

Proactive attitude

Attention to detail

Willingness to travel

Tools

Event planning software

Office productivity suites

Job description

About the Role

Our client is looking for an enthusiastic and organized Event Planner Assistant to support their team in Richards Bay . This role is vital in assisting with the planning, coordination, and execution of various events, from corporate functions to private celebrations. You will gain hands‑on experience in event management, working closely with clients and vendors to ensure seamless and successful occasions. The hybrid nature of this role allows for flexibility in managing tasks both on‑site and remotely.

Key Responsibilities

• Assist lead event planners in coordinating all aspects of event logistics, including venue selection, catering, and entertainment.
• Manage event timelines, ensuring all tasks are completed by deadlines.
• Communicate with vendors, clients, and internal teams to confirm arrangements and resolve any issues.
• Prepare event materials, presentations, and participant information packs.
• Provide on‑site support during events to ensure smooth execution and guest satisfaction.
• Maintain event budgets and track expenses, assisting with financial reconciliation.

Requirements

• Previous experience in event coordination or administration, preferably in hospitality or event management.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills.
• Proficiency in event planning software and standard office productivity suites.
• A proactive attitude, attention to detail, and a passion for creating memorable experiences.
• Willingness to travel to event sites in and around Richards Bay as needed.

Benefits

• Competitive salary commensurate with experience.
• Hybrid work model offering a balance between office and remote work.
• Exposure to diverse and exciting events within the tourism sector.
• Opportunities for professional growth and certifications in event planning.
• A dynamic and creative work environment.