Event Planning Assistant - Catering Support

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 201,000 - 268,000; Full time

Benefits offered by this job

Hybrid work model

Mentorship from experienced event pros

Career advancement opportunities

Job summary

Placements24 in South Africa is seeking an energetic Event Planning Assistant to support catering and event management teams in Nelspruit. This hybrid role covers planning, coordination and on-site execution to ensure seamless events.

You will work closely with senior planners and chefs, gaining hands-on experience across logistics, menu planning, RSVPs and vendor communications in a dynamic hospitality setting.

Qualifications

• Some experience in event planning, hospitality, or customer service.
• Excellent organizational and multitasking skills with a keen eye for detail.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office and familiarity with event management software is a plus.
• Ability to work collaboratively in a team environment and adapt to changing priorities.
• Willingness to work flexible hours, including some evenings and weekends.

Responsibilities

• Assist in coordinating event logistics, including venue liaison, vendor management, and client communication.
• Support the catering team with menu planning, order tracking, and inventory management.
• Prepare event documentation, such as timelines, floor plans, and guest lists.
• Provide on-site support during events, assisting with setup, guest services, and troubleshooting.
• Manage RSVPs and maintain client databases.
• Conduct research for new venues, vendors, and event trends.

Skills

Organizational skills

Multitasking

Communication skills

Team collaboration

Flexibility

Tools

Microsoft Office

Event management software

Job description

About the Role

Our client is seeking an enthusiastic and detail-oriented Event Planning Assistant to provide crucial support to their catering and event management teams in Nelspruit . This hybrid role involves assisting with the planning, coordination, and execution of a variety of events, ensuring seamless operations from start to finish. You will work closely with senior planners and chefs, gaining valuable experience in all facets of the event and catering industry. This is an excellent entry-level opportunity for someone looking to build a career in event management and hospitality, offering exposure to a dynamic and rewarding field.

Key Responsibilities

• Assist in coordinating event logistics, including venue liaison, vendor management, and client communication.
• Support the catering team with menu planning, order tracking, and inventory management.
• Prepare event documentation, such as timelines, floor plans, and guest lists.
• Provide on-site support during events, assisting with setup, guest services, and troubleshooting.
• Manage RSVPs and maintain client databases.
• Conduct research for new venues, vendors, and event trends.

Requirements

• Some experience in event planning, hospitality, or customer service is preferred.
• Excellent organizational and multitasking skills, with a keen eye for detail.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and familiarity with event management software is a plus.
• Ability to work collaboratively in a team environment and adapt to changing priorities.
• Willingness to work flexible hours, including some evenings and weekends, as needed for events in Nelspruit .

Benefits

• Competitive entry-level salary and opportunities for advancement.
• Gain hands-on experience in event planning and catering coordination .
• Hybrid work model offering a balance between office and remote work.
• Mentorship from experienced event professionals in the Nelspruit area.
• A vibrant and fast-paced work environment where your contributions are valued.