Event Coordinator - Festivals & Exhibitions

Placements24; Richards Bay; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Collaborative team environment

Exposure to high-profile arts & events

Job summary

Placements24 in Richards Bay is seeking a meticulous and enthusiastic Event Coordinator to join our Arts & Entertainment team. You will plan, coordinate, and manage a variety of events from festivals to exhibitions, ensuring every detail is executed flawlessly.

This hybrid role combines on-site event management with strategic planning, collaborating with artists, vendors, and marketers to deliver memorable experiences for the KwaZulu-Natal community.

Qualifications

• Proven experience as an Event Coordinator or in a similar event management role.
• Strong organizational and project management skills, with a keen eye for detail.
• Excellent communication and interpersonal abilities, with the capacity to build rapport with diverse stakeholders.
• Experience in managing budgets and negotiating with vendors within the entertainment or arts sector.
• Ability to work under pressure and adapt to changing circumstances in a fast-paced environment.

Responsibilities

• Plan, organize, and execute a variety of events , from intimate gatherings to large-scale festivals and exhibitions.
• Manage event budgets, vendor relations, and contract negotiations to ensure cost-effectiveness.
• Coordinate with artists, performers, and stakeholders to ensure smooth logistical operations.
• Develop event schedules, floor plans, and run sheets, overseeing on-site implementation and troubleshooting.
• Liaise with marketing teams to promote events and manage attendee communication and registration processes.

Skills

Event coordination

Organizational skills

Project management

Budget management

Vendor negotiation

Communication

Job description

About the Role

Our client is seeking a meticulous and enthusiastic Event Coordinator to join their vibrant Arts & Entertainment team in Richards Bay. This role is crucial for the successful planning, execution, and management of diverse events, including festivals, exhibitions, and cultural performances. You will be responsible for coordinating all logistical aspects, ensuring seamless delivery from concept to completion. This hybrid role combines essential on-site event management with strategic planning, offering a dynamic work environment for an individual passionate about bringing artistic experiences to life within the KwaZulu-Natal community.

Key Responsibilities

• Plan, organize, and execute a variety of events , from intimate gatherings to large-scale festivals and exhibitions.
• Manage event budgets, vendor relations, and contract negotiations to ensure cost-effectiveness.
• Coordinate with artists, performers, and stakeholders to ensure smooth logistical operations.
• Develop event schedules, floor plans, and run sheets, overseeing on-site implementation and troubleshooting.
• Liaise with marketing teams to promote events and manage attendee communication and registration processes.

Requirements

• Proven experience as an Event Coordinator or in a similar event management role.
• Strong organizational and project management skills, with a keen eye for detail.
• Excellent communication and interpersonal abilities, with the capacity to build rapport with diverse stakeholders.
• Experience in managing budgets and negotiating with vendors within the entertainment or arts sector.
• Ability to work under pressure and adapt to changing circumstances in a fast-paced environment.

Benefits

• Competitive salary based on experience and qualifications.
• Opportunity to manage high-profile arts and cultural events in Richards Bay.
• Hybrid work model providing flexibility between office and event sites.
• Professional development opportunities and training.
• Collaborative team environment focused on delivering memorable experiences.