Event Coordinator - Hybrid

Placements24; Cape Town; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Hybrid work model

Professional development

Team-building activities

Diverse events exposure

Competitive salary

Job summary

Placements24 in Cape Town is seeking a vibrant Event Coordinator to join our client’s team in a hybrid role blending remote flexibility with in-person collaboration. You will plan, execute, and analyze a diverse range of events, from corporate functions to client-facing experiences.

The ideal candidate has proven event coordination experience, strong organization and communication skills, and the ability to work independently and with a team.

Qualifications

• Proven experience as an Event Coordinator or similar role.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Proficiency with event management software and standard office tools.
• Ability to work independently and as part of a hybrid team.

Responsibilities

• Plan, organize, and execute a variety of events, ensuring all logistical requirements are met.
• Coordinate with vendors, suppliers, and internal teams to manage services and budgets.
• Develop event timelines, manage guest lists, and handle registrations and communications.
• Conduct on-site event management and troubleshoot issues for a smooth experience.
• Prepare post-event reports, analysing successes and areas for improvement.
• Collaborate with the marketing team to develop event promotional materials and strategies.

Skills

Event planning

Project management

Communication

Client relations

Tools

Event management software

Office applications

Job description

About the Role

Our client is seeking a vibrant and organized Event Coordinator to join their dynamic team in Cape Town . This hybrid role offers a unique opportunity to blend remote flexibility with in-person collaboration, allowing you to orchestrate seamless and memorable events. You will be responsible for the planning, execution, and post-event analysis of a diverse range of functions, from corporate gatherings to client-facing experiences. Working closely with the events department, you will ensure every detail is meticulously handled, contributing to the overall success and brand representation of the organization, while enjoying a balanced work environment that supports both independent work and team synergy.

Key Responsibilities

• Plan, organize, and execute a variety of events, ensuring all logistical requirements are met.
• Coordinate with vendors, suppliers, and internal teams to secure services and manage event budgets effectively.
• Develop event timelines, manage guest lists, and handle all aspects of event registration and communication.
• Conduct on-site event management, troubleshooting any issues that arise to ensure a smooth experience.
• Prepare post-event reports, analyzing successes and identifying areas for improvement for future events.
• Collaborate with the marketing team to develop event promotional materials and strategies.

Requirements

• Proven experience as an Event Coordinator or in a similar event planning role.
• Strong organizational and project management skills, with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with a knack for client relations.
• Proficiency in event management software and standard office applications.
• Ability to work effectively both independently and as part of a hybrid team.
• A passion for creating exceptional event experiences.

Benefits

• Competitive annual salary.
• Hybrid work model offering flexibility and work-life balance.
• Opportunities to work on diverse and exciting events.
• Professional development and training programs.
• Team-building activities and social events.
• Contribution to a dynamic and creative work environment.