Event Coordinator - Hospitality

Placements24; Pretoria; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Health benefits

Diverse events

Job summary

Placements24 in Pretoria is seeking an organized Event Coordinator to join their hospitality team. You will plan, execute, and deliver corporate functions, conferences, and private celebrations, coordinating with clients, vendors, and internal departments to ensure seamless event experiences.

The role blends on-site and remote tasks, requires 1–3 years of experience, strong attention to detail, and excellent communication.

Qualifications

• 1–3 years of event planning or coordination experience in hospitality or events.
• Strong organizational skills with attention to detail and multitasking abilities.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency with event management software and MS Office.

Responsibilities

• Coordinate all aspects of event planning, including venue selection, catering, AV, decor, and staffing.
• Liaise directly with clients to understand requirements, budget, and vision, providing expert guidance and solutions.
• Develop detailed event timelines, floor plans, and run sheets to ensure smooth execution on the day of the event.
• Manage vendor relationships, negotiate contracts, and oversee the delivery of services to meet quality standards.
• Conduct site visits and pre-event meetings to finalize details and address potential issues.
• Oversee on-site event setup and execution, ensuring all elements are in place and the event runs seamlessly, while also managing remote administrative tasks.

Skills

Event planning

Organizational skills

Communication skills

Remote work

Time management

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client is seeking an organized and detail-oriented Event Coordinator to join their dynamic hospitality team in Pretoria . This role focuses on the planning, execution, and successful delivery of a wide range of events, from corporate functions and conferences to private celebrations. You will work closely with clients, vendors, and internal departments to ensure seamless event experiences that meet and exceed expectations. This position offers a fantastic opportunity to gain hands-on experience in event management within a reputable organization known for its exceptional service and facilities, with a blend of on-site and remote responsibilities.

Key Responsibilities

• Coordinate all aspects of event planning, including venue selection, catering, AV, decor, and staffing.
• Liaise directly with clients to understand their event requirements, budget, and vision, providing expert guidance and solutions.
• Develop detailed event timelines, floor plans, and run sheets to ensure smooth execution on the day of the event.
• Manage vendor relationships, negotiate contracts, and oversee the delivery of services to meet quality standards.
• Conduct site visits and pre-event meetings to finalize details and address any potential issues.
• Oversee on-site event setup and execution, ensuring all elements are in place and the event runs seamlessly, while also managing remote administrative tasks.

Requirements

• 1-3 years of experience in event planning or coordination, preferably within the hospitality or events industry.
• Strong organizational skills with meticulous attention to detail and the ability to manage multiple projects simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules, and manage tasks remotely.
• A proactive attitude and a passion for delivering outstanding event experiences.

Benefits

• Competitive salary based on experience.
• Hybrid work model offering flexibility.
• Health and wellness benefits package.
• Opportunities to work on diverse and exciting events.
• Supportive team environment with opportunities for growth.