Event Operations Coordinator

Placements24; Benoni; Hybrid; ZAR 138,000 - 276,000; Full time

Benefits offered by this job

Hybrid work arrangement

Exposure to diverse events

Professional development opportunities

Job summary

Placements24 seeks an organized Event Operations Coordinator in Benoni, Gauteng. This hybrid role blends on-site event planning with remote admin, ensuring smooth execution of corporate functions and festivals.

You will coordinate logistics, manage vendors, create run sheets, and support clients and senior management to deliver high-quality experiences while adhering to budgets and timelines.

Qualifications

• Minimum 3 years of experience in event coordination or event management support.
• Proven experience in managing event logistics and vendor relations.
• Excellent organizational and time-management skills, with the ability to manage multiple projects.
• Strong communication and interpersonal skills, with the ability to build rapport with clients and vendors.
• Proficiency in event management software and standard office applications.
• Ability to work in a hybrid model and travel to event locations.

Responsibilities

• Coordinate all logistical aspects of events, including venue setup, AV, catering, and staffing.
• Manage and liaise with vendors to ensure timely delivery of services.
• Develop event run sheets, floor plans, and critical path timelines.
• Provide on-site support during events, overseeing operations and troubleshooting issues.
• Communicate effectively with clients and stakeholders to ensure satisfaction.
• Manage event budgets, track expenses and ensure cost-effectiveness.
• Source and book vendors based on event requirements.
• Ensure compliance with health, safety, and security regulations at venues.
• Support senior event management with various tasks and post-event reporting.

Skills

Event coordination

Vendor relations

Budget tracking

Communication skills

Hybrid work

Tools

Event management software

Job description

About the Role

Our client, a premier event management company based in **Benoni**, is seeking a highly organized and proactive Event Operations Coordinator. This role is instrumental in ensuring the seamless execution of a wide range of events, from corporate functions to large-scale festivals. You will be responsible for coordinating logistics, managing vendors, overseeing on-site operations, and liaising with clients and stakeholders to guarantee successful event delivery. This hybrid position requires a blend of on-site presence for event planning and execution, combined with remote work for administrative tasks and client communication. The ideal candidate is a multi-tasker with a keen eye for detail and a passion for creating memorable events. Your contributions will be key to maintaining our client's reputation for excellence in the **Gauteng** events landscape.

Key Responsibilities

• Coordinate all logistical aspects of events, including venue setup, AV, catering, and staffing.
• Manage and liaise with a diverse range of vendors and suppliers to ensure timely delivery of services.
• Assist in the development of event run sheets, floor plans, and critical path timelines.
• Provide on-site support during events, overseeing operations and troubleshooting issues.
• Communicate effectively with clients, addressing their needs and ensuring satisfaction.
• Manage event budgets, track expenses, and ensure cost-effectiveness.
• Source and book appropriate vendors and suppliers based on event requirements.
• Ensure compliance with all health, safety, and security regulations at event venues.
• Support the senior event management team with various tasks as needed.
• Assist with post-event evaluation and reporting, gathering feedback for future improvements.

Requirements

• A minimum of 3 years of experience in event coordination or event management support.
• Proven experience in managing event logistics and vendor relations.
• Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously.
• Strong communication and interpersonal skills, with the ability to build rapport with clients and vendors.
• Proficiency in event management software and standard office applications.
• Ability to work effectively both independently and as part of a team in a hybrid model.
• A proactive and problem-solving attitude with a keen eye for detail.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
• A passion for the events industry and a commitment to delivering high-quality experiences.
• Based in or willing to travel regularly to event locations in and around **Benoni**.

Benefits

• Competitive hourly rate and contract duration.
• Hybrid work arrangement providing flexibility.
• Exposure to a wide variety of exciting events and high-profile clients.
• Opportunities for professional development and potential for contract extension.
• Work within a dynamic and creative team environment.
• Networking opportunities within the events industry.
• Potential for performance-based incentives.
• Gain valuable experience in event production and management in **Gauteng**.