Administrative Coordinator, Events

Placements24; Soweto; Hybride; ZAR 150 000 - 210 000; Plein temps

Avantages offerts par ce poste

Hybrid work model

Hands-on event experience

Résumé du poste

Placements24 is seeking an Administrative Coordinator for our Events team in Soweto. This hybrid role combines office-based coordination with remote support to event planners, focusing on calendar management, vendor communications, and smooth logistics for a fast-paced events calendar.

You will help prepare proposals, contracts, itineraries, guest lists, and budgets, while maintaining organized records and responding to inquiries.

Qualifications

• Administrative experience in events or hospitality preferred.
• Strong organizational skills and the ability to manage multiple projects.
• Proficient in Word, Excel, PowerPoint, Outlook.
• Excellent written and verbal communication.
• Ability to work independently and in a hybrid team.
• Detail-oriented with proactive problem-solving.
• Familiarity with event planning software is a plus.
• Ability to multitask in a deadline-driven environment.
• Must be able to commute to Soweto office.
• Education: high school diploma; event management certification advantageous.

Responsabilités

• Provide administrative support to event planners, including scheduling meetings and managing correspondence.
• Coordinate event logistics such as venue booking, vendor liaison, and resource management.
• Prepare and manage event documents: proposals, contracts, itineraries, guest lists.
• Maintain records of event budgets, expenses, and payments.
• Liaise with vendors, suppliers, and clients to confirm details and resolve queries.
• Prepare event materials, presentations, and marketing collateral.
• Manage inquiries and route to the proper event team members.
• Support on-site execution and occasional office presence.
• Facilitate communication between office and remote collaborators.
• Maintain an organized database of event contacts.

Connaissances

Organizational skills

Communication skills

Detail-oriented

Multitasking

Teamwork

Formation

High school diploma or equivalent

Event management certification (advantage)

Outils

Microsoft Office

Event planning software

Description du poste

About the Role

Our client, a renowned event management company, is seeking a vibrant and organized Administrative Coordinator for their Events team in Soweto . This hybrid role is ideal for an individual who thrives in a fast-paced environment and can provide essential administrative support to event planners, both from the office and remotely. You will play a key role in managing event logistics, coordinating vendor communications, and ensuring all administrative aspects of event planning run smoothly. The ideal candidate is detail-oriented, possesses excellent communication skills, and has a passion for the events industry. This is a fantastic opportunity to gain hands-on experience in event coordination and administration within a dynamic company, offering a mix of on-site collaboration and remote flexibility. We are looking for a proactive and adaptable individual who can manage multiple tasks and deadlines effectively. Your contribution will be crucial to the successful execution of memorable events.

Key Responsibilities

• Provide administrative support to event planners, including scheduling meetings and managing correspondence.
• Assist in the coordination of event logistics, such as venue booking, vendor liaison, and resource management.
• Prepare and manage event-related documentation, including proposals, contracts, itineraries, and guest lists.
• Maintain organized records of event budgets, expenses, and payments.
• Liaise with vendors, suppliers, and clients to confirm details and resolve queries.
• Assist with the preparation of event materials, presentations, and marketing collateral.
• Manage incoming inquiries and direct them to the appropriate event team members.
• Support on-site event execution as needed, requiring occasional office presence.
• Facilitate communication between the core office team and remote collaborators.
• Maintain an organized database of event contacts and information.

Requirements

• Previous administrative experience, with a preference for experience in events or hospitality.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to work effectively both independently and as part of a team in a hybrid model.
• Detail-oriented with a proactive approach to problem-solving.
• Familiarity with event planning software is a plus.
• Ability to multitask and thrive in a deadline-driven environment.
• Must be able to commute to our Soweto office for key meetings and on-site support days.
• High school diploma or equivalent; event management certification is an advantage.

Benefits

• Competitive hourly rate and potential for contract extension.
• Hybrid work model offering flexibility.
• Valuable experience in the dynamic events industry.
• Opportunities to learn and grow within an event management company.
• Collaborative and creative work environment.