Event Operations Coordinator

Placements24; Bloemfontein; On-site; ZAR 207,000 - 317,000; Full time

Job summary

Placements24 is seeking an experienced Event Operations Coordinator for the Welkom, Free State region. You will manage all logistical aspects of large-scale events, coordinate vendors, oversee on-site operations, and ensure events are delivered on time and within budget.

The role requires a proactive, organized professional with strong communication skills, capable of handling multiple events in a fast-paced environment. A valid driver’s license and willingness to travel are advantageous.

Qualifications

• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
• Proven experience in event coordination or operations, preferably with festivals or large-scale events.

Responsibilities

• Coordinate all logistical aspects of events, including venue setup, equipment rental, and staffing.
• Liaise with clients, vendors, and suppliers to ensure seamless event execution.
• Develop and manage event schedules, timelines, and operational plans.
• Oversee on-site event operations, managing staff, volunteers, and contractors.
• Troubleshoot and resolve operational issues before, during, or after an event.
• Manage event budgets, track expenses, and process invoices.
• Ensure compliance with safety regulations and obtain permits and licenses.
• Assist with event marketing and promotion as required.
• Conduct post-event evaluations and prepare detailed reports.
• Maintain relationships with vendors and explore new partnerships.

Skills

Organizational skills

Time management

Communication skills

Negotiation skills

Education

Bachelor's degree in Event Management, Hospitality, Marketing, or related field

Tools

Event management software

MS Office Suite

Job description

About the Role

Our client, a leading event management company specializing in large-scale festivals and corporate gatherings, is seeking a dynamic and highly organized Event Operations Coordinator for their operations in Welkom, Free State . This role is crucial in ensuring the smooth and efficient execution of various events, from initial planning stages through to post-event analysis. The ideal candidate will possess excellent logistical skills, a proactive attitude, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for coordinating vendors, managing on-site logistics, troubleshooting operational challenges, and ensuring that events are delivered on time and within budget, all while upholding the highest standards of client satisfaction. Your contribution will be vital to the success of our client's diverse portfolio of events held within the Free State region and beyond.

Key Responsibilities

• Coordinate all logistical aspects of events, including venue setup, equipment rental, and staffing.
• Liaise with clients, vendors, and suppliers to ensure seamless event execution.
• Develop and manage event schedules, timelines, and operational plans.
• Oversee on-site event operations, managing staff, volunteers, and contractors.
• Troubleshoot and resolve any operational issues that arise before, during, or after an event.
• Manage event budgets, track expenses, and process invoices.
• Ensure compliance with all safety regulations and obtain necessary permits and licenses.
• Assist with event marketing and promotion efforts as required.
• Conduct post-event evaluations, gathering feedback and preparing detailed reports.
• Maintain strong relationships with vendors and explore new partnership opportunities.

Requirements

• A Bachelor's degree in Event Management, Hospitality, Marketing, or a related field is preferred.
• Proven experience in event coordination or operations, preferably within a festival or large-scale event environment.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Strong communication and negotiation skills.
• Proficiency in event management software and MS Office Suite.
• Ability to work under pressure and adapt to changing circumstances.
• A proactive approach to problem-solving.
• Flexibility to work evenings, weekends, and travel as required for event execution.
• Must be based in or willing to relocate to Welkom, Free State .
• A valid driver's license is advantageous.

Benefits

• Our client offers a competitive hourly rate commensurate with experience, along with the opportunity to work on exciting and high-profile events.
• This contract position provides valuable industry experience and networking opportunities within the event management sector.
• Exposure to a wide range of event types and challenges will foster rapid professional growth.
• We value our contractors and provide clear communication and support throughout project durations.
• This role is ideal for individuals seeking flexible yet impactful work within the Free State 's thriving events scene.