Event Coordinator - Corporate & Social

Placements24; Benoni; Hybrid; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Hybrid work arrangement

Professional development opportunities

Travel to venues for events

Job summary

Placements24 in Benoni, Gauteng, seeks an Event Coordinator to plan, execute and manage a range of corporate and social events. You will work closely with clients, vendors and internal teams to deliver memorable experiences from concept to on-site execution.

The role requires strong organizational and project management skills, the ability to multitask, and willingness to work flexible hours including evenings and weekends. Hybrid office-based planning and travel to venues are involved.

Qualifications

• Minimum of 3 years of experience in event planning and coordination.
• Strong organizational and project management skills; multitasking ability.
• Proficiency in negotiation and vendor management; excellent interpersonal skills.

Responsibilities

• Plan and coordinate all aspects of corporate and social events, including venue selection, catering, entertainment, and décor.
• Develop detailed event proposals, timelines, and budgets for client approval.
• Liaise directly with clients to understand their needs, preferences, and objectives.
• Manage vendor relationships, negotiate contracts, and ensure timely delivery of services.
• Oversee event setup, execution, and breakdown, ensuring smooth operations on the day.
• Troubleshoot and resolve any issues that may arise during events.
• Conduct post-event evaluations and gather client feedback for future improvements.
• Maintain strong communication with internal teams, clients, and vendors throughout the planning process.
• Stay updated on industry trends and innovative event concepts.
• Ensure all events comply with safety regulations and company policies.

Skills

Event planning

Vendor management

Client communication

Budgeting

Negotiation

Microsoft Office

Event software

Education

Hospitality/Marketing/Event Management qualification

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client, a renowned events management company based in Benoni , Gauteng, is seeking a creative and highly organized Event Coordinator. This role will be responsible for planning, executing, and managing a diverse range of corporate and social events, ensuring they meet client objectives and exceed expectations. The ideal candidate will have a flair for detail, strong logistical skills, and the ability to manage multiple projects simultaneously. You will work closely with clients from initial concept to final execution, fostering strong relationships and delivering exceptional event experiences.

Key Responsibilities

• Plan and coordinate all aspects of corporate and social events, including venue selection, catering, entertainment, and décor.
• Develop detailed event proposals, timelines, and budgets for client approval.
• Liaise directly with clients to understand their needs, preferences, and objectives.
• Manage vendor relationships, negotiate contracts, and ensure timely delivery of services.
• Oversee event setup, execution, and breakdown, ensuring smooth operations on the day.
• Troubleshoot and resolve any issues that may arise during events.
• Conduct post-event evaluations and gather client feedback for future improvements.
• Maintain strong communication with internal teams, clients, and vendors throughout the planning process.
• Stay updated on industry trends and innovative event concepts.
• Ensure all events comply with safety regulations and company policies.

Requirements

• Minimum of 3 years of experience in event planning and coordination, with a strong portfolio showcasing corporate and social events.
• Excellent organizational and project management skills, with the ability to multitask effectively.
• Strong negotiation and vendor management capabilities.
• Exceptional interpersonal and client-facing communication skills.
• Proficiency in event management software and Microsoft Office Suite.
• A creative mindset with attention to detail and a passion for delivering unique experiences.
• Ability to work flexible hours, including evenings and weekends, as dictated by event schedules.
• A relevant qualification in Hospitality, Marketing, or Event Management is an advantage.
• Must be able to work from our Benoni office on a hybrid basis and travel to event venues as required.

Benefits

• Our client offers a competitive salary and the opportunity to be part of a dynamic and creative team.
• Benefits include potential performance bonuses and opportunities for professional development in the events industry.
• You will gain hands-on experience managing a wide array of exciting events in and around the Gauteng region.
• This hybrid role offers a blend of office-based planning and on-site event management, providing a varied and engaging work experience.